Courtroom Clerk

Essential Duties:

• Champion the values of the court through example and accountabilities;

• Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;

• Respond to staff and citizen inquiries and complaints, performs related research and resolves problem and complaints;

• Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;

• Research case files for completeness and accuracy and prepares the file for court;

• Conduct digital recording of courtroom proceedings to document parties statements and activity in the courtroom;

• Review case files prior to court to ensure proper documentation and advise the judge of the case status;

• Check defendants in prior to the beginning of court and enters their presence for digital recording purposes;

• Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;

• Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;

• Schedule events as ordered by the judge;

• Manage efficient case flow by ensuring future events are properly scheduled;

• Monitor and maintain the integrity of all evidence and exhibits admitted into the court record;

• Assist the attorneys and public to ensure they get relevant information pertaining to their case;

• Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;

• Serve as the bailiff in court and jury trials to ensure that jurors are present and assist them as needed;

• Operate various office equipment and applications to include Zoom, desktop computers, video equipment, FTR digital recording equipment;

In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned :

• Review the Pima County Jails booking sheets;

• Complete Conditions of Release and Order forms in preparation for court;

• Process complaints, reports, and arresting paperwork;

• Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;

• Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;

• Prepare and distribute tentative and final Initial Appearance (IA) calendar;

• Copy audio requests, as needed;

Requires the ability to work the weekend, holidays, and alternative work hours based on department needs.

Additional Duties:

• Compile statistical data and prepare periodic and special reports;

• Prepare form packets as needed;
• Coordinate pro-tem coverage and calendars;
• Organize courtroom supplies and prepare courtroom for daily proceedings;
• Prepare case history reports;
• Complete special assignments and projects as requested.