Dental Call Center Scheduler

POSITION SUMMARY

The dental call scheduler will be responsible for performing, telephonic patient appointment scheduling, patient pre-registration, confirming appointments, and computer data entry. This position will provide excellent customer service to patients and clinical staff.

EXPECTATIONS

Every Adelante employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day. Employees are expected work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism and competence.

OUR CORE VALUES

• Excellence
• Integrity
• Sustainability
• Respect
• Compassion

ESSENTIAL SKILLS AND EXPERIENCE

• Exceptional communication skills and professional presence
• High school diploma or GED from an accredited institution
• Ability to communicate effectively with patients, co-workers, and the general public both in person and over the phone
• Minimum 6 months experience in the Health Care field OR 1 year or more experience in the customer service field
• Previous call center experience strongly preferred
• Bilingual English and Spanish preferred
• Ability to perform a variety of assignments requiring some exercise of independent judgment
• Basic office skills: typing, faxing, scanning and telephone
• Basic computer efficiency
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Commitment to Adelante Healthcares mission, vision, and values
• Ability to work a varied schedule

POSITION REPONSIBILITIES/ESSENTIAL

• Ensure patient needs and requests are handled efficiently by performing telephonic patient scheduling
• Schedule patient initial and follow up appointments ensuring efficient use of provider time and the appropriate care for patients
• Perform patient pre-registration including accessing and updating patient information as indicated
• Perform data entry and appointment confirmation
• Maintain schedule accuracy for maximum patient flow
• Follow established procedures for answering and screening incoming appointment-related telephone calls, scheduling interpreters, and directing calls to appropriate staff
• Maintain effective communication with back office staff and providers in all of the health centers as needed
• Attend staff meetings, in-service meetings, or other required meetings
• Maintains good attendance, is punctual and works full scheduled shift Demonstrates respectful, professional and appropriate behavior that supports a team oriented work environment

Additional Duties and Responsibilities

• Other duties as request or assigned

PCMH

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcares written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelantes legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. The employee must frequently lift and/or move up to 25 pounds without assistance, and may occasionally be required to lift or move up to 50 pounds with assistance. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites. The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.