Department HR Specialist Sr

Arizona State University

Department HR Specialist Sr

EOSS Fiscal & HR Operations

Campus: Tempe

106067BR

Job Description

We are currently seeking an experienced and highly organized Human Resources (HR) Specialist Sr. to join our team! As an HR Specialist Sr., you will play a crucial role in managing various HR functions for multiple complex departments within the Educational Outreach and Student Services (EOSS) department. These functions include, but are not limited to maintaining and retention of unit personnel files; payroll management; staffing coordination; human resource compliance; internal controls; and other functions designated by unit administrator.

If you possess strong organizational skills, demonstrate the ability to problem solve and think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

DAYS & SCHEDULE DETAILS: Work location is primarily ONSITE at the Tempe campus; however, incumbent may be required to travel to on-campus events to perform work driving their own vehicle. This position is a Full-time position from Monday thru Friday 8AM to 5PM, evenings and weekends may be occasionally be required.

(Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval).

What’s in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits available on day one.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Currently hiring for the following shift: Monday – Friday 8:00am - 5:00pm

Salary Range

$55,000 - $65,000 per year; DOE

Close Date

15-November-2024

Essential Duties

YOU WILL PLAY A PIVOTAL ROLE BY:

• Working closely with department administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with department and university policies, practices and regulations.
• Processing payroll tasks for the assigned unit, resolves payroll discrepancies and acting as liaison between the unit and OHR to reach a solution.
• Actively coordinating and managing personnel searches,
• Processing a heavy volume of payroll transactions for employees paid on multiple funding sources, (i.e. state, local, grant).
• Overseeing human resource and payroll quality control for department or unit satellite offices.
• Ensuring maintenance of appropriate personnel records based on OHR, state and federal guidelines.
• Providing oversight/managing the response to internal and external audit requests and prepares audit documents for payroll reconciliations; may work collaboratively with the financial specialist.
• Working closely with department administration and central OHR Benefits office to coordinate staff and student benefit issues.
• Providing support and HR expertise to management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.
• Participating in a variety of departmental and university-wide initiatives and meetings to represent unit's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.
• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

WHAT YOU WILL BRING TO THE ROLE:

• Provide support and guidance to EOSS departments by possessing demonstrated knowledge of:
• All applicable federal, state and regulatory requirements, laws and standards.
• Human resource practices, regulations and standards.
• Life cycles of recruitment process
• Electronic data processing as it applies to human resources/fiscal automated applications.
• Ability to interact with people from all levels of the organization including possessing:
• Demonstrated knowledge of quality customer service standards, methods and practices.
• Experience in establishing and maintaining effective working relationships.
• Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
• Experience in working effectively and collaboratively with faculty, staff and students.
• Evidence of effective communication skills.
• Additional experience you will bring to succeed in this role:
• Experience in working in a Higher Education establishment
• Experience with Workday HR software (Workday)
• Experience in planning and establishing priorities.
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Experience in leading by example in communicating, participating and encouraging support the institution's sustainability programs.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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