Department HR Specialist Sr. - Tempe campus

Department HR Specialist Sr. - Tempe campus

Arizona State University

FDM Business Services

Campus: Tempe

100263BR

Job Description

Facilities Development and Management (FDM), Business Services, seeks a Department HR Specialist Sr. to manage division-wide human resources programs and services including employee relations, performance management and driver's license monitoring program for FDM employees at all ASU campuses. This position will also provide support for leaves management, position management, and other HR program-related duties as assigned.

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following employee benefits to enhance the total compensation of its staff:

• Flexible work schedules
• 22 days of vacation leave, 12 days of sick leave and 10 paid holidays annually for all staff
• World-class educational opportunities at deeply discounted rates for employees and eligible family members through its employee tuition reduction program. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Comprehensive and very affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

Salary Range

$60,000 - $65,000 per year, commensurate experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date

12-April-2024

Essential Duties

• Advise and assist management in the handling of employee relations issues to resolution, including conducting investigations, summarizing findings, and determination of appropriate actions. 
• Advise managers, supervisors and employees with policy interpretation and compliance.
• Oversee department performance management program, and driver's license monitoring program.
• Consult with managers and supervisors on performance management guidelines and deadlines.
• Work with Office of Human Resources to ensure compliance with university policy and state laws regarding driver's license monitoring.
• Work with other university departments to ensure consistency.
• Assist with onboarding activities for new Facilities Development and Management employees.
• Conduct exit interviews upon request.
• Provide support with leaves of absence programs to include Family Medical Leave, ASU Extended Leave, Workers' Compensation and Alternate Duty for a diverse workforce.
• Assist with position management and personnel actions.
• Prepare periodic reports and records on program activities, progress, status or other special reports for management or outside agencies. 
• Develop, compile and write communications. 
• Utilize computer to access and maintain information in PeopleSoft, MS Office (Word, Excel, Outlook and Access).
• Maintain confidential information.
• Establish and maintain effective working relationships and work in a team environment.
• Programs will support a diverse workforce (i.e., Facilities Management, Office of the University Architect, Business Operations, Capital Programs Management Group, Asset Management, Energy Innovation and Business Services). 
• Perform other duties as assigned to ensure the continuity of department operations.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. 
• Use ability to clearly communicate to perform essential functions.

DAYS AND SCHEDULE:  Monday – Friday; 8:00 a.m. - 5:00 p.m.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in:   

• Providing employee relations support to a diverse group of employees
• Coordinating performance management programs
• Managing leaves of absence programs
• Establishing and maintaining effective working relationships both within and across organizational areas
• Working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines

Evidence of:

• Human Resources professional certification, e.g., SHRM-CP, PHR, SPHR.
• Effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand/sit for varying lengths of time to perform work.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse) and associated computer/technology peripherals. 
• Bend, reach, lift and pull up to 25 pounds.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00pm Arizona time on the day indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview. 

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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