DEPARTMENT HUMAN RESOURCE SPECIALIST

Department Human Resources Specialist

Arizona State University

Shesc

Campus: Tempe

92030BR

Job Description

The School of Human Evolution and Social Change (SHESC) seeks a highly motivated and organized Department Human Resources Specialist to join our business services team. Reporting to the Department Human Resources Specialist, Sr., this position is intended to provide high volume support in human resources-related functions within a complex academic unit, including but not limited to the handling of payroll, position management, recruitment, and time reporting processes. This is a great opportunity for someone who enjoys being part of a team to support the day-to-day operations of bustling academic work environment. 

If you want a position that includes a broad scope of human resources functions, this would be a good fit. The successful candidate will be a self-starter with an efficient work methodology, skilled in maintaining effective working relationships in a diverse population, and experienced in handling confidential and sensitive information. This position requires knowledge of electronic data processing and applications as it applies to human resources. 

This position will routinely interact with other members of the SHESC staff, faculty, administrators at all ASU levels, and external parties, so excellent communication skills are critical. They will need to exhibit strong abilities to manage multiple tasks and priorities and have the ability to problem solve and work well in a fast-paced, deadline driven team environment. Knowledge of academic and university policies and procedures and the ability to identify and implement best practice is desirable.

Salary Range

$48,000 - $52,000; DOE. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date

14-June-2023

Essential Duties

·       Support the School’s large volume human resource functions, including: processing personnel transaction requests, hiring on multiple funding sources, and processing position renewals; offer letter generation using Adobe Sign; and assist with preparing documentation for personnel transactions (such as FTE changes and supplemental pay) 

·       Support the year-round recruitment efforts of all hourly and stipend-paid student workers in BrassRing, which includes posting the position, communicating with hiring supervisor and committees, communicating with the applicants, assisting with screening/providing application materials, scheduling interviews, and making job offers 

·       Monitor and follow up on action items for monitoring the ACA Trending report and other human resources-related reports as needed 

·       Create and maintain electronic personnel records based on SHESC and ASU Office of Human Resources guidelines

·       Create and maintain spreadsheets used for payroll and hiring including tracking payroll budgets and student hours

·       Serve as Department Time Administrator (DTA) for professional staff and student workers, ensure timely and accurate entry/approvals in PeopleSoft and TAS systems 

·       Query data reports through various systems, including Amazon Workspace and Analytics dashboards, to verify accuracy of records as well as provide information used by leadership for decision making

·       Provide input and feedback on Human Resource processes, procedures, internal controls, and payroll process improvements

·       Monitor SHESC HR inbox to respond or forward to appropriate personnel in order to provide timely, high-level customer service

·       As a member of the SHESC business services team, participate in a variety of SHESC, college, and university-wide initiatives and meetings to represent unit interests and to ensure an integrative/collaborative support of college and university interests 

·       Perform other duties as assigned by the HR Specialist, Sr. and Associate Director, Operations to ensure continued efficient operations to fulfill customer service needs 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

·       Experience in academic operations in a higher education institution. 

·       Evidence of (2) years of experience in Human Resources. 

·       Experience and understanding of record keeping/retention and ensuring adherence with policies, practices, and regulations. 

·       Experience in working independently in a fast-paced, high-volume office environment with constant deadlines and changing priorities. 

·       Experience working with confidential information. 

·       Experience with PeopleSoft, BrassRing, Microsoft Office, Slack, Google Drive, Dropbox, Adobe, and Amazon Workspaces.

·       Experience in work that requires attention to detail and critical thinking skills. 

·       Experience and judgment to plan and accomplish goals, including willingness to think creatively. 

·       Experience in developing and maintaining cooperative working relationships with others. 

·       Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills.

Working Environment

This position requires: 

·       A Monday-Friday work schedule. 

·       Working both independently and within a structured team. 

·       Clear communication to perform essential functions. 

·       Dealing with quickly changing priorities, which may include and/or are subject to resolution of conflicts. 

·       Performing activities in an environmentally controlled office setting. 

·       Using software and computer equipment (i.e. monitor, keyboard, mouse) for extended periods of time. 

·       Using office equipment (i.e. printers, copiers, fax machine, telephones, calculator). 

·       Frequently bending, reaching, lifting, pushing, pulling, and transporting up to 25 pounds. 

·       Standing for varying lengths of time and walking moderate distances to perform work. 

Department Statement

Known for its leadership in innovative education and research, the School of Human Evolution and Social Change includes one of the nation's top-ranked anthropology programs and the largest and most research-productive transdisciplinary anthropology faculty in the nation. Staying true to our four-field anthropological origins means we remain committed to leveraging a long-term, comparative, and holistic perspective on human origins and diversity as a way to understand and address complex problems, now and for the future, and a deep concern for community engagement and social justice. In addition to anthropology, our students can earn degrees in global health and applied mathematics for the life and social sciences. We are also known for our high-quality study abroad, field school programs and research apprenticeship opportunities for our ~1,000 undergraduate majors and ~100 graduate students. 

We offer a dynamic, collegial, and challenging work environment due to the pace of innovation, complex array of research and academic programs, and high-profile initiatives. SHESC is one of the largest social science units in the College of Liberal Arts and Sciences, ASU's largest and most diverse college. For complete information, see http://shesc.asu.edu/. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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