Department Human Resources Specialist

Arizona State University

Department Human Resources Specialist

Shesc

Campus: Tempe

102691BR

Job Description

The School of Human Evolution and Social Change (SHESC) seeks a highly motivated and organized Department Human Resources Specialist with excellent attention-to-detail skills to join our Business Services HR team. Reporting to the Lead Department Human Resources Specialist, this position is intended to provide high volume support in human resources-related functions within a complex academic unit, including but not limited to the handling of payroll, position management, recruitment, and time reporting processes. This is a great opportunity for someone who enjoys being part of a team to support the day-to-day operations of bustling academic work environment. 

If you want a position that includes a broad scope of human resources functions, this would be a good fit. The successful candidate will be a self-starter with an efficient work methodology, skilled in maintaining effective working relationships in a diverse population, and experienced in handling confidential and sensitive information. This position requires knowledge of electronic data processing and applications as it applies to human resources. 

This position will routinely interact with other members of the SHESC staff, faculty, administrators at all ASU levels, and external parties, so excellent communication skills are critical. They will need to show strong abilities to manage multiple tasks and priorities and be able to problem-solve and work well in a fast-paced, deadline-driven team environment. Knowledge of academic and university policies and procedures and the ability to identify and implement best practice is desirable.

Salary Range

$48,000 - $50,000 per year; DOE

Close Date

26-July-2024

Essential Duties

Support of Year-Round Recruitment Needs: 

• Support the year-round recruitment efforts of staff and all hourly and stipend-paid student workers in BrassRing, which includes posting the position, communicating with hiring supervisor and committees, communicating with the applicants, assisting with screening/providing application materials, scheduling interviews, and making job offers. 
• Serve as the primary contact for hiring and managing Graduate RA/TA appointments which requires developing and maintaining a close and positive working relationship with the staff Manager of Graduate Academic Advising and the faculty Associate Director of Graduate Studies.
• Serve as the primary contact for hiring and managing the hourly student grader employee base to monitor hours worked, confirm active student enrollment status, monitor out-of-state remote student workers, etc.
• Coordinate the School’s formal onboarding and offboarding process for all employee classifications.

Payroll and Personnel Data Management: 

• Support the School’s large volume human resource functions, including processing personnel transaction requests, hiring on multiple funding sources, and processing position renewals; offer letter generation using Adobe Sign; and assisting with preparation of documentation for personnel transactions (such as FTE changes and supplemental pay).
• Serve as Department Time Administrator (DTA) for professional staff and student workers, ensure timely and accurate entry/approvals in PeopleSoft and TAS systems. 
• Work closely with the appropriate faculty member to assign student graders to their faculty supervisor each session, including assisting with managing the information and communication flow to graders.
• Create and maintain spreadsheets used for payroll and hiring, including tracking payroll budgets and student hours.
• Maintain SHESC employee personnel files to ensure completeness of documentation and abiding by the standard naming convention. 

HR Compliance Management: 

• Carefully monitor and follow up on action items tied to various HR compliance reports and measures overseen by SHESC.
• Routinely audit personnel system information to ensure the accuracy and integrity of data.
• Create and maintain electronic personnel records based on SHESC and ASU Office of Human Resources guidelines.
• Query data reports through various systems to verify records' accuracy and provide information used by leadership for decision-making.
• Develop and update internal process guides to ensure consistency with changes in procedures and practices.

Collaborative Responsibilities: 

• Manage high-priority activities in a fast-paced environment requiring coordination and follow through; respond to administrative inquiries and ensure resolution and follow-up. 
• Assist Lead HR Specialist with monitoring the SHESC HR inbox to respond or forward to appropriate personnel to provide timely, high-level customer service.
• Assist Lead HR Specialist with managing the shared HR Teams calendar to track all deadlines and critical dates.
• Provide input and feedback on Human Resource processes, procedures, internal controls, and payroll process improvements.
• Perform other duties as assigned by the Lead HR Specialist and Associate Director, Operations to ensure continued efficient operations to fulfill customer service needs, including serving in a backup capacity when needed.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in academic operations in a higher education institution. 
• Evidence of (2) years of experience in Human Resources. 
• Experience and understanding of record keeping/retention and ensuring adherence with policies, practices, and regulations. 
• Experience in working independently in a fast-paced, high-volume office environment with constant deadlines and changing priorities. 
• Experience working with confidential information. 
• Experience with PeopleSoft, BrassRing, Microsoft Office, Microsoft Teams, Google Drive, Dropbox, Adobe, AI Software, and Amazon Workspaces.
• Experience in work that requires attention to detail and critical thinking skills. 
• Experience and judgment to plan and accomplish goals, including willingness to think creatively. 
• Experience in developing and maintaining cooperative working relationships with others. 
• Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills.

Working Environment

This position requires: 

• A Monday-Friday work schedule. 
• Working in-person on the Tempe campus, though partial remote work arrangements are a possibility after the     probationary period.
• Working both independently and within a structured team. 
• Clear communication to perform essential functions. 
• Dealing with quickly changing priorities, which may include and/or are subject to resolution of conflicts. 
• Performing activities in an environmentally controlled office setting. 
• Using software and computer equipment (i.e. monitor, keyboard, mouse) for extended periods of time. 
• Using office equipment (i.e. printers, copiers, fax machines, telephones, calculators). 
• Frequently bending, reaching, lifting, pushing, pulling, and transporting up to 25 pounds. 
• Standing for varying lengths of time and walking moderate distances to perform work. 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. Flexible work options are available after the first ninety (90) days.

• Alternative work schedules can include staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

Known for its leadership in innovative education and research, the School of Human Evolution and Social Change includes one of the nation's top-ranked anthropology programs and the largest and most research-productive transdisciplinary anthropology faculty in the nation. Staying true to our four-field anthropological origins means we remain committed to leveraging a long-term, comparative, and holistic perspective on human origins and diversity to understand and address complex problems, now and for the future, and a deep concern for community engagement and social justice. In addition to anthropology, our students can earn degrees in global health and applied mathematics for the life and social sciences. We are also known for our high-quality study abroad, field school programs and research apprenticeship opportunities for our ~1,000 undergraduate majors and ~100 graduate students. 

We offer a dynamic, collegial, and challenging work environment due to the pace of innovation, complex array of research and academic programs, and high-profile initiatives. SHESC is one of the largest social science units in the College of Liberal Arts and Sciences, ASU's largest and most diverse college. For complete information, see http://shesc.asu.edu/. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To view full description or to apply please click this link:

https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4970825_5494