Deputy Clerk Trainee - Registry (Grant Funded)

Overall Job Objective

Description

Is It Time for a Change?

Are you tired of being overworked and under-appreciated in your current role? Pinal County is paving the way with improved employee experiences, benefits, and a culture that values its people. It might be time for a change of scenery where you can make a difference and benefit from an employer who will invest in you! Where else can you find paid sabbaticals every five years and retirement plans with a lifetime guarantee?

Check out all of our benefit offerings:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

  • 15 Vacation Days Accrued Annually Starting Day One

    • After Three (3) Years of Service 18 Vacation Days Accrued Annually

    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

  • Two Week Sabbatical After Five Years of Continuous Service

  • Three Week Sabbatical After Ten Years of Continuous Service

  • Four Week Sabbatical After Fifteen Years of Continuous Service

  • Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Comprehensive Wellness Program

  • Quarterly Wellness Challenges

  • Vision Exams and Optometry Events Onsite

  • Vaccination Clinics

  • Onsite Mammogram and Prostate Screening Events

  • Skin Cancer Screening Events Onsite

  • Biometrics and Health Screening Events Onsite

  • Financial Health and Retirement Planning Events Onsite & Online

  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

  • Some Medical Plans with Zero Employee Premium Cost

• Dental and Vision Plans

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.

Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: Application Tips

Read more about the position and see if it is a good match for you:

JOB SUMMARY
Under close supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Superior Court Clerk's Office. This is an entry level, trainee position. Upon successful completion of the probationary period and the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Clerk position. Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Answers routine incoming phone calls and emails from public, attorneys, and court staff.
• Responds to routine questions from court personnel, attorneys, judges, and the public.
• Sorts, counts, and stamps incoming court documents. Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.
• Operates an electronic tracking program to aid in the location of physical files.
• Retrieves and delivers court documents and files to various locations within the Superior Courthouse.
• Files court documents and files in assigned storage areas within the Superior Courthouse.
• Retrieves, and prepares files for court upon request when needed.
• Maintains accurate and complete digital and physical files.
• Maintains and distributes court judicial calendars.
• Collects data to maintain multiple logs and monthly/quarterly reports for the department.
• Retrieves documents from the electronic case management system and microfilm.
• Prepares correspondence and court notifications for mailing.
• Receives and distributes incoming mail for the Clerk of the Court.
• Accepts, marks, and maintains exhibits according to established procedures.
• Prepares, processes, and certifies copies of court documents and files.
• Performs data entry and the imaging of legal documents and files.
• Enters and maintains data in automated case management system and maintain lists.
• Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.
• Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
• Assists with utilization of jury kiosks during juror check in.
• Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding.
• Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
• Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
• Enters data points during protective order hearings into the electronic case management system.
• Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
• Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.
• Performs work in a specified area within the Superior Court Clerk's Office.
• Adheres to teamwork to help enrich lives beyond expectation.
• Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
• Performs other related duties as required.
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POSITION SPECIFIC DUTIES:

• None.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• One (1) year of clerical or computer experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications:

• Valid Arizona State Driver's License.

Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of Business English, spelling, and arithmetic.
• Knowledge of clerical and office practices and procedures.
• Skill in using data processing systems and other office equipment and machines.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS:
May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:
Work is performed in a high pace and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

Notice to Applicants:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

This position is Grant Funded and continued employment is contingent upon available funding.