Job Description
Marana is the 3rd fastest growing community in Arizona and the 2nd largest municipality in Pima County. The organization has been recognized as one of the ten most successful cities in Arizona. Marana lies approximately 20 minutes northwest of downtown Tucson and 75 minutes southeast of Phoenix. The Town makes its decisions based on a Strategic Plan that has five focus areas: Cherished Heritage, Vibrant Community, Thriving Commerce, Healthy Lifestyles, and Proactive Public Services.
Marana's standards are high. We are an organization of excellence and have developed four Cultural Value Statements that provide the guidelines for how we work together. Our Cultural Values are: Dedicated Service, Respect, Teamwork and Engaged Innovation.
The Town of Marana is seeking a Deputy Town Clerk to work in the Town Clerks Office. This is a full-time position and an exciting opportunity for someone interested in having a direct impact on Marana becoming a five-star organization.
Were seeking an accomplished leader to serve as the next Deputy Town Clerk. This unique opportunity is ideal for an individual who is driven to make a difference. If you consider yourself to be a forward thinking problem-solver, who manages time and resources efficiently and effectively, and works collaboratively to build a high performing team that will serve the growing Marana community, you are invited to apply.
Salary Range: $61,746 to $92,619 (placement within the salary range is dependent on direct experience, internal equity and/or budget)
This is a challenging and rewarding career opportunity for an experienced leader with a proven track record of deploying innovative solutions and achieving results. The Deputy Town Clerk is a member of the Towns executive leadership team that ensures alignment of the Town Clerks Office goals and vision with our strategic plan. Youll play a vital role in working with Town leadership to build upon a reputation for providing high-performance outcomes and excellent customer service to the organization and community. The following duties are examples of what the Deputy Town Clerk is responsible for:
- Developing, organizing and maintaining an ongoing records management program throughout the organization to ensure the Towns records are collected, maintained, retained, archived and destroyed in compliance with state public records statues and best practices.
- Evaluating and developing recommendations for enhancements to the Towns records management program, systems, and procedures.
- Serving as the records liaison between the Town Clerks Office and Town departments and between the Town and the State of Arizona.
- Providing records management training to Town departments.
- Overseeing the public records request process, including implementing any electronic systems necessary to achieve and maintain timely responses to requests.
- Providing training and assisting in the development of procedures for the public records request process.
- Overseeing electronic submittals of material for Council meeting agendas, including the assembly and distribution of agenda packets.
- Overseeing and coordinating the liquor license application process.
- Assisting with the preparation of the department budget and monitoring expenditures.
- Providing leadership, mentoring, and development to members of the Clerks Office team, and evaluating work performance.
- Assisting the Town Clerk with elections.
- Acting as Town Clerk in Town Council meetings and other settings when the Town Clerk is unavailable.
- Coordinating, reviewing, and drafting proclamations for the Town.
- Bachelor's degree in Public Administration, Business Management, or related field.
- Over three years of progressively responsible experience in a closely related field.
- Over one year of supervisory experience or must complete the Town of Maranas supervisory academy within one year of hire date.
- Valid Arizona Driver License or ability to obtain before hire date.
- Must pass a pre-employment physical and a 25-pound lift test.
- Ability to pass both the Town of Marana background check and a motor vehicle records check.
- Certified Records Manager (CRM) certification.
- Working with and presenting to municipal Councils.
If you meet the minimum requirements, submit a completed Town of Marana application which can be supplemented with a resume and cover letter. Incomplete applications will not be considered. Candidates are responsible for verifying receipt of materials. Applications must be submitted by applying online at https://www.governmentjobs.com/careers/marana. All status updates will be sent via email through the applicant tracking system.
REVIEW PROCESS:
Job posting will remain open until a sufficient number of applicants have met the minimum requirements. Applications will be reviewed weekly with most qualified candidates being scheduled for interviews.
TOWN OF MARANA CONTACT INFORMATION
11555 West Civic Center Drive
Marana, AZ 85653
www.maranaaz.gov
ph (520) 382-1900 / fx (520) 382-3500
QUESTIONS
Human Resources Staff Contact
Nikki Hemphill /520.382.1925/ nhemphill@maranaaz.gov
For technical issues with the NEOGOV site, please contact Customer Support at 1-855-524-5627.
The Town of Marana is an equal opportunity employer. If you require a reasonable accommodation at any stage of the application/exam process due to a disability, please contact the Human Resources Department prior to any deadlines related to this recruitment process. Please contact the Human Resources Department if you would like this publication in an alternative format.