Director, Business Services

JOB GOAL:

Oversee the business activities of the Business Services Department to ensure the Districts financial operations and procedures are in compliance with District policy, GAAP, federal and state statutes, rules, and regulations. Perform a variety of budget, accounting and finance functions to assist the Chief Financial Officer.

QUALIFICATIONS:

1. BS or BA in Accounting or Business Administration or related field plus 2 years verifiable work experience in school district leadership. Masters Degree Preferred.
2. Working knowledge of the Uniform System of Financial Records for Arizona School Districts (USFR)
3. Experience in utilizing computerized accounting applications - Experience with Visions software preferred
4. Possess excellent oral and written communication skills
5. Ability to organize and prioritize work
6. Ability to apply technical knowledge and fundamental principles in such fields as accounting, administration, budget and finance
7. Experience in analyzing records and maintaining financial records
8. Knowledge of laws and regulations governing school districts which pertain to school business and finance
9. Good working knowledge of Microsoft Office Software
10. Must pass fingerprint and background check

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to, the following:

1. Supervise all functions of the Business Services Department
2. Prepare evaluations for staff and communicate performance regularly
3. Manage resources and job duties, reassigning as necessary, to ensure fluidity and efficiency while maintaining compliance through strong internal controls
4. Provide reports and information to the CFO as needed, but at least monthly
5. Monitor budget expenditures and assist in budget preparation, Annual Financial Report preparation, and budget input into Visions software
6. Coordinate with Grants Management Specialist and Coordinator of State and Federal Programs concerning all grant funding
7. Coordinate with CTE Director on all financial information and reports to the JTED
8. Reconcile District financial records with the Maricopa County School Office and the Maricopa County Treasurers Office.
9. Oversee bidding for any procurements needing to be solicited using the sealed bid process
10. Monitor and oversee procurement to ensure compliance with the assistance of the Procurement/Accounting Specialist
11. Audit and ensure compliance on attendance and enrollment process to ensure accuracy of District ADM reporting with Arizona Department of Education
12. Serve as District Liaison for state-mandated audits
13. Monitor the E-rate process and serve as a point of contact in the application of E-rate funds.
14. Monitor and assist in the submission of Cash Management Reports
15. Monitor Grant end of year balances and reversions from Completion reports
16. Help with Comparability Report when due
17. Ensure coordination and communication with other departments and school site to relate financial and business matters to the needs of school administration, instructional programs, and school services

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee is frequently required to move about the campuses and to drive to the schools and departments in the District. The employee must regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to wet and/or humid conditions, outside weather conditions and extreme heat or cold.

The noise level in the work environment is usually moderate.

TERM OF EMPLOYMENT: 12 month

COMPENSATION: Administrative Salary Schedule

BENEFITS: As per District policy

REPORTS TO: Chief Finance Officer

EVALUATION: Initial evaluation to be completed no later than ninety (90) days after first day of work; thereafter, annually by supervisor.

HOURS: 40 hours per week

CLASSIFICATION: Exempt

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Notice of Nondiscrimination

Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Title IX Coordinator, Assistant Superintendent of Support Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480- 987-7418 and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.

El Districto Escolar Unificado de Queen Creek no discrimina en base a su raza, color, religin, origen nacional, sexo, discapacidad, edad, o la orientacin sexual para la admisin y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jvenes designados. El Districto Escolar Unificado de Queen Creek tampoco discrimina en sus prcticas de empleo y contratacin. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las plizas de no discriminacin: Funcionario de Cumplimiento de Ttulo IX, Asistente del Superintendente de Servicios Auxiliares, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Funcionario de Cumplimiento para la Seccin 504/ADA, Director de Educacin Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990.

Primary Location: District Office

Shift Type: Full-Time

Job Contact Information

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Applications will be accepted
Friday, March 5, 2021 12:00 AM -
Tuesday, March 9, 2021 11:59 PM
(Mountain Standard Time)