Elections Specialist - Elections Department

Overall Job Objective

Description

Pinal County is growing FAST and undergoing so much positive change! We need passionate people to come join our team and help us make Pinal County the best place to live and work in the country!
If you have never considered working in government, take a look at what we offer here at Pinal County; we invest in you and your future:

• A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

Working at Pinal County is more than just a job, its a career, its a community, its an investment in your future.
Read more about the position and see if it is a good match for you:



NOTICE TO APPLICANTS:

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. Example of Duties

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Prepare contacts, assign poll worker notices, create notices advising poll workers to which Voting Precincts they have been assigned, and review and verify that confirmation from poll worker is received by deadline.
• Coordinate payroll for poll workers, in-house election boards, and troubleshooters and prepare payments for poll workers.
• Conduct poll worker classes and update poll worker instruction manual based on changes in legislation, equipment, etc. for each election cycle.
• Submit agenda items to approve poll worker assignments, polling locations, canvassing, and other assignments and conduct election troubleshooter training on proper Election Day procedures.
• Contract with various entities for the use of buildings for polling locations, research area to be voted in, and locate facilities with adequate space for use on Election Day.
• Coordinate and send notices to all cities, towns, school districts, and special taxing districts advising of the dates for the upcoming year and provide a time schedule to submit requests to the department for election assistance.
• Draft and publish required legal notices in local newspapers.
• Process and submit accounts payable, federal grant reports and billing, and other various reporting to the State election division for processing.
• Provide basic technical support to the automated electronic voting machines and ensure voting equipment is maintained and operates properly for election.
• Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.
• Assist with ballot tabulation duties, including election night reporting, post-election audits, hand counts, and preparation of the official election canvass documents.
• Maintain inventory of supplies for office and Election Day and perform physical count of supplies after each election.
• Assemble election supply cages for every polling place that includes voting materials and needed supplies for Election Day, and assist with delivery to and from the polling places.
• Assist with clean up and organization as Election Day supplies return.
• Assist with customer service duties via email, phone, face-to-face interactions and public records requests.
• Assist with candidate filings, nomination papers, and financial disclosure statements along with campaign finance reports.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High School Diploma or GED.
• Three (3) years of experience in administering election functions, administrative work or customer service experience.
• Valid Drivers License with an Arizona Drivers License required within 30 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Special Requirements:

• Must successfully complete the Elections Officer Certification class from the State of Arizona within the next training session period from the date of hire.
• Must be eligible to vote in Arizona.
• Must pass applicable background check.

Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of Arizona election laws and other pertinent federal, state, and local laws, codes, and regulations, as applied to area of assignment.
• Knowledge of county government organization, operations, policies, and procedures.
• Knowledge of modern computer technology and software required in the administration of elections and office operations.
• Knowledge of records management and retention requirements.
• Skill in organizing and coordinating election procedures and multiple deadlines.
• Skill in making adjustments and maintaining voting equipment.
• Skills in attention to detail and proofreading.
• Ability to learn complicated election laws and procedures.
• Ability to maintain records and prepare reports.
• Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.

PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, grasp, handle, perform repetitive motion, stoop, lift, hear, speak, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in an environment making decisions that could lead to major community or organizational consequences if appropriate decisions are not timely or without compliance to election laws and regulations.