Elections Supervisor - Departmental Promotional Only

Overall Job Objective

Description

Purpose. Reward. Balance.

Have you ever wondered if you are truly contributing toward something meaningful? If youre looking for something more rewarding that isnt based on profits, consider serving the community you live in.

Public service is a fulfilling career choice; not only does it provide an immense sense of purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!

Pinal County paves the way to work/life balance. Where else can you find paid sabbaticals every five years plus generous paid time off?

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.

Check out all of our benefit offerings:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

  • 15 Vacation Days Accrued Annually Starting Day One

    • After Three (3) Years of Service 18 Vacation Days Accrued Annually

    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

  • Two Week Sabbatical After Five Years of Continuous Service

  • Three Week Sabbatical After Ten Years of Continuous Service

  • Four Week Sabbatical After Fifteen Years of Continuous Service

  • Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Comprehensive Wellness Program

  • Quarterly Wellness Challenges

  • Vision Exams and Optometry Events Onsite

  • Vaccination Clinics

  • Onsite Mammogram and Prostate Screening Events

  • Skin Cancer Screening Events Onsite

  • Biometrics and Health Screening Events Onsite

  • Financial Health and Retirement Planning Events Onsite & Online

  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

  • Some Medical Plans with Zero Employee Premium Cost

• Dental and Vision Plans

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you:

Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Exercise initiative, independent judgment and decision-making in accordance with Pinal County policies and procedures, Pinal County Elections Departments policies and procedures.
• Manage staff through appropriate delegation and work supervision, organization and assignment of task duties, responsibilities, resources and scope of authority. This includes overseeing staff responsible for candidate filing, campaign finance, inspection and establishment of polling places, election warehouse organization and inventory, delivery and return of election supplies to the polling places, poll worker recruitment, training, and payroll, ballot proofing, the Elections Department website, social media accounts, filing of Board of Supervisors agenda items, voter education activities, and other Elections Department projects and activities.
• Administer office financial tasks including inputting payroll, tracking leave balances, inputting requisitions, tracking expenditures and budget reconciliation, paying invoices, overseeing inventory for equipment and supplies, and assisting with annual budget preparation.
• Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
• Work as a liaison with federal and state governments, other county elections and recorders office staff members, Pinal County departments, Native American Tribal governments, cities, towns, school districts, special taxing districts, political parties, and other stakeholders to ensure elections law compliance and efficient elections.
• Monitor federal and state websites, bulletins, manuals and media releases to ensure the Elections Departments awareness of current information and trends.
• Assist with proposing statutory changes to improve elections, with reviewing election-related bills in the Arizona State Legislature, and with reviewing changes to the Secretary of States Elections Procedures Manual.
• Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.
• Assist with ballot tabulation duties including working with the Early Boards to receive, count, and prepare early ballots for tabulation, oversee the Receiving Boards on Election Night to receive and tabulate the polling place ballots, oversee the Hand Count Boards as part of the election auditing process, and complete necessary reports related to the canvass and post-election audits.
• Assist with election night reporting, including preparing the necessary data uploads into the Pinal County reporting system and the States reporting system, communicating with media, candidates, parties, and jurisdictions, and Pinal County staff.
• Represent the Elections Director and/or the Elections Department at formal and informal meetings.
• Plan, develop and implement staff training programs, including cross-training of Elections Specialists.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other job duties as assigned.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor's degree, preferably in Public Administration, Business Administration, Political Science or a closely related degree.
• Three (3) years of progressively responsible administrative and/or elections experience in a local government setting, including two (2) years of management or supervisory experience
• Or any combination of education or experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications:

• Preference will be given to those with three (3) years of experience in administering elections.

Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of Federal, state and local statutes, rules, regulations and procedures governing the administration and conducting of national, state, county, municipal, school districts and special taxing districts elections.
• Knowledge of contemporary management, supervision and administration principles and practices.
• Knowledge of county government organization, operations, policies and procedures.
• Knowledge of modern computer technology and software required in the administration of elections and office operations.
• Knowledge of records management and retention requirements.
• Knowledge of research, analysis, evaluation and reporting methodologies and techniques.
• Knowledge of ethnicity and diversity issues and needs in promoting the electoral process, information, accessibility and participation.
• Skilled in planning, organizing and managing comprehensive operations related to administration of elections
• Skilled in attention to detail and proofreading
• Skilled in applying required knowledge to the administration and conducting of elections and management of elections department operations.
• Skilled in applying required knowledge in the effective use of modern technology.
• Skilled in supervising, motivating, and evaluating employees.
• Skilled in establishing and maintaining effective working relationships with others.
• Skilled in writing professional and technical reports.
• Skilled in communicating complex and technical local, state, and federal laws and requirements relating to areas of assignment.
• Skilled in delivering effective and cost-effective customer service relative to areas of responsibility.
• Skilled in communicating effectively, tactfully and prudently, both verbally and in writing.
• Skilled in must have excellent organizational skills and the ability to manage competing deadlines on multiple projects or tasks.

Specialized Training, Certifications and/or Other Special Requirements:

• Must successfully complete the Arizona Election Officer Certification at the earliest opportunity afforded by the training schedule set by Arizona Secretary of State in compliance with A.R.S. 16-407.
• Must be eligible to vote in Arizona.
• Must pass applicable background check.
• Must possess a valid drivers license at the time of hire.

PHYSICAL DEMANDS:

The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, stoop, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in an environment making decisions that could lead to major community or organizational consequences if appropriate decisions are not timely or without compliance to election laws and regulations.

Notice to Applicants:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

This is an internal promotion opportunity for current employees of the Elections department only. You must be a current employee to be considered for this position