Cocopah Indian Tribe
Somerton, Arizona, United States
Enterprise Accounts Payable / Payroll Clerk
Benefits
Health Insurance, Life Insurance, Dental Insurance, Vision Insurance, 401K / Retirement Plan, Paid Vacation
Job Description
Education requirements
AA degree in business or related field, or five years related work experience; or any combination of education and experience which demonstrates the ability to perform the position duties.
High School diploma or GED required.
Experience requirements
Experience in the use of spreadsheet applications including Word and Excel.
Qualifications
Must pass fingerprint background check.
Proficient in use of fund accounting software
Responsibilities
Maintain employee payroll files and payroll records for Tribal Enterprises.
Process payroll time and changes by entering data into the payroll system for Tribe and Enterprises.
Generates payroll reports for tax deposits, pension payments, loans, housing, child support and other employee deductions and reconcile to General Ledger with each payroll run.
Prepares tax deposits for electronic filing.
Issues payments to agencies accordingly after each payroll run.
Assist in the preparation of quarterly and annual reports, for tax withholding, unemployment and worker’s compensation.
Assists in generating annual W-2 forms and reports,
Assist by answering questions from DES, Food Stamps, or Unemployment, etc. concerning employee’s salary information.
Reconcile insurance benefits invoices to compare with the actual payroll reports for the respective deductions.
Reconciles general ledger for payroll related accounts and prepare the monthly payroll accrual as needed.
Prepare monthly invoices for payroll inter-fund charges.
Accounts Payable:
Verifies vendor invoices for accuracy and attachment of required documentation.
Calculate expenditures appropriately and make necessary charges to applicable enterprises.
Reconcile Accounts Payable Ledger on a quarterly basis.
Communicate with Vendors in reference to Accounts Payable billing information or clarification needed.
Perform monthly clearings between the Tribe and Enterprise Expenses.
Assist Enterprise Managers with any Accounts Payable issues or concerns.
Assists with the yearly profit sharing distribution.
Assists with the posting of the general ledger as needed.
Verifies documentation for the Tribe and various enterprises as needed.
Assists the auditors as needed.
Skills
Knowledge of accounting and payroll procedures and financial record keeping.
Detail oriented and ability to make mathematical computations quickly and accurately
Work hours
40