Executive Assistant - Strategy Realization

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

Military encouraged to apply.

The purpose of this job is to provide comprehensive, professional and proactive administrative support for Pilot Flying J executive leadership, exercising confidentiality, tact and diplomacy.

In this role you will:

1. Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members
2. Plan, coordinate and assist with prioritization of executives daily schedule, ensuring effective use of time management
3. Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities
4. Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executives travel schedule; assist with resolution of logistical issues and meeting time changes
5. Coordinate and plan on- and off-site events, board meetings and other company-related functions
6. Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures
7. Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes
8. Complete and reconcile expense reports and process invoices
9. Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed
10. Provide administrative support for emergencies during off hours, including weekends

• Associate degree in business, office administration/management or related field required; bachelors degree preferred
• Minimum three years experience supporting executive level leadership of a large company required; five years experience preferred
• Intermediate Microsoft Office skills required; advanced skills preferred
• Experience working on projects from inception to completion
• Experience using electronic calendars to schedule appointments, meetings, and other functions
• Excellent written, verbal, and listening communication skills
• Ability to maintain confidentiality and handle sensitive information ethically and responsibly
• Excellent organizational skills with attention to detail and accuracy
• Ability to multi-task and meet deadlines in a fast paced, dynamic environment
• Ability to collaborate and work as a member of a team with tact and diplomacy
• Ability to communicate effectively and professionally with all levels of the organization
• Ability to take initiative and work independently with minimal supervision
• Ability to analyze and solve problems
• General office work requiring sitting or standing for long periods of time
• Able to lift 30 lbs.
• Able to work occasional evenings and odd hours as needed

* Nation-wide Medical Plan/Dental/Vision
* 401(k) Flexible Spending Accounts
* Adoption Assistance
* Tuition Reimbursement
* Weekly Pay