Executive Assistant to COO

Posted over 1 month ago

Diversified Sourcing Solutions is hiring for a bilingual (Spanish / English) Executive Assistant in the Doral area for a logistics company.

Pay: 52K

Hours: 9 AM - 6 PM (Monday - Friday)

Responsibilities:

Manages COOs calendar, including making appointments, travel arrangements, lodging and transportation.
Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
Fields calls and manages incoming electronic and physical mail.
Assist COO in the management of both business and personal expenses.
Collaborates with the CEO's Executive Assistant to gather information from various sources to maintain an up-to-date client database.
Meets and greets visitors while ensuring a professional representation of the company.
In collaboration with the CEOs Executive Assistant, manage the reception area.
Provide general support to customers and company executives visiting Miami.
Prepares inventory and coordinates the purchase of supplies, furniture, office equipment for the warehouse, as needed.
Maintains all cargo insurance and claims.
Responsible for ensuring that all company vehicles, including forklift, are kept in good working order including coordinating maintenance and repairs.
Oversee the alteration of office space and equipment as well as layout, arrangement, and housekeeping of office facilities. Including space for new employees.
Coordinate and follow-up on contractors working on company projects.
Responsible for negotiating contracts with vendors and presenting to management for approval.
Responsible for the coordination and distribution of client holiday gifts.
Serves as backup to CEOs Executive Assistant.

Requirements:

If this sounds like a job for you, APPLY TODAY! You can call or text 786-338-9151 for any questions or concerns.

66290d280cc5fea2d1d0053795fb813c