Executive Assistant to the Superintendent

QUALIFICATIONS:

Ability to solve complex organizational, customer service, and community relations tasks. Excellent grammar, language, writing, and computer skills. Three (3) years of advanced office experience such as Executive Secretary or Office Manager preferred. College degree (Associates or higher) preferred. Experience working in schools preferred. Bilingual (Spanish) required.

REPORTS TO:

Superintendent

JOB GOAL:

To provide advanced, complex, and highly responsible support to the Superintendent, Communications Coordinator, and the Governing Board.

PERFORMANCE RESPONSIBILITES:

1. Complete projects assigned by the Superintendent.
2. Provide customer service and project a positive district image to all stakeholders in all venues.
3. Provide oversight in assisting parents to solve problems and plan for success.
4. Maintain the Superintendent and Governing Board calendars, arrange appointments, and prioritize and route incoming information.
5. Compose and/or edit correspondence, memorandums, reports, publications, and other non-confidential and confidential documents.
6. Ensure timelines related to the Superintendent and Governing Board are met.
7. Obtain, organize, and summarize pertinent data as needed for reports.
8. Lead school office teams in trainings related to customer service and district practices
9. Monitor operational procedures to assess compliance with federal, state, and county laws, regulations, Board policies and rules, and administrative directives.
10. Maintain Governing Board policies.
11. Provide support for District and community events.
12. Provide translation services and take meeting minutes as needed.
13. Serve as Governing Board Secretary, including developing meeting agendas, public notices, and packets containing all supporting information for meetings as required by law.
14. Make conference and travel arrangements for the Superintendent and the Governing Board.
15. Serve as a notary public for the Superintendent and Governing Board.
16. Perform other job-related duties as assigned.

COMPETENCIES:

1. Perform basic math, including calculations using fractions, percents, and/or ratios.
2. Read a variety of manuals; write documents following prescribed formats, and/or present information to others.
3. Understand complex, multi-step written and oral instructions.
4. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
5. Problem Solving - Identifies and resolves problems in a timely manner.
6. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
7. Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
8. Oral Communication - Responds well to questions.
9. Written Communication - Edits work for spelling and grammar.
10. Diversity - Shows respect and sensitivity for cultural differences.
11. Ethics - Treats people with respect.
12. Organizational Support - Follows policies and procedures.
13. Professionalism - Approaches others in a tactful and positive manner.
14. Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:

1. Ability to read and comprehend instructions, correspondence, and memos.
2. Ability to write correspondence.
3. Ability to work with a variety of people and maintain confidentiality of information.

REASONING ABILITY:

1. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
2. Ability to deal with problems.

TECHNOLOGY SKILLS:

1. To perform this job successfully, an individual should have knowledge of Internet software, preferred accounting used software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
2. The ability to type 40 wpm.
3. Knowledge of appropriate business machines and telephones.
4. Monitor special system(s), not limited to, including security and fire alarm systems.

PHYSICAL DEMANDS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
3. The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
4. The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
5. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

1. Twelve-month, employee pay and benefits in accordance with Board policy.
2. FSLA: Exempt
3. Full Time Employee Benefits in accordance with Board policy.

EVALUATION: Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.

Primary Location: District Office

Shift Type: Full-Time (FTE 1.0)

Job Contact Information

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Title
Phone
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Applications will be accepted beginning
Wednesday, February 10, 2021 12:00 AM
(Mountain Standard Time)