FISCAL SPECIALIST

Fiscal Specialist

Arizona State University

The Walter Cronkite School of Journalism and Mass Communication

Campus: Downtown Phoenix

JR100896

End Date: 

February 3, 2025 (19 days left to apply)

Apply before midnight Arizona time

$68,000.00 USD Annual

Job Description:

The Walter Cronkite School of Journalism and Mass Communication seeks a Fiscal Specialist to monitor and control the daily business and financial operations of the school. This position reports to the Director of Fiscal and Business Services and is expected to provide a highly customer service-oriented perspective to various stakeholders.

Essential Duties:

Performs accounting, budgeting, and other financial or related functions, processes routine personnel and payroll transactions, and implements internal controls in compliance with applicable policies and procedures.

Prepares and summarizes a variety of operational and business activity reports to management including, but not limited to: enrollment trends/statistics, financial performance of programs/projects and personnel costs to provide trends and snapshots of transactions for decision making.

Receives, reviews and processes a variety of business, financial and operations requests including, but not limited to: department level travel requests/reimbursement, financial transactions, payroll/timekeeping, bid waivers, RFPs and payment vouchers to ensure adherence with established policies and budgetary guidelines.

As directed by Director, Fiscal Operations (or designee), assists in the preparation of major operational and special budgets; prepares budget projections and analyses of data and/or trends to management for decision making

Monitors fiscal performance against budget and prepares analysis of variance reports for management of assigned areas/unit(s).

Researches and provides assistance to management concerning management reports, disbursement of funds, and the resolution of budget concerns.

Reviews requests and authorizes supplies, services, and equipment purchases in accordance with established policy and available budgetary funds.

Distributes expenses among accounts to ensure accurate accounting of the use of funds; performs account reconciliations.

Prepares and submits journal vouchers to adjust/correct expenditures to conform to project funding changes; initiates budget adjustments to ensure proper recording of revenue and expenses.

Creates departmental cash handling attestation summaries; provides regular training to all designated cash handling staff to ensure understanding and compliance with all internal controls and policies for proper accounting of cash and cash equivalent transactions.

Prepares financial and administrative reports; analyzes and interprets financial data for decision-making and planning; identifies areas of concern and recommends appropriate corrective measures.

Prepares personnel forms for recruiting and new hire actions, interviewing and selecting staff, and processes personnel timekeeping and other actions online to ensure use of correct funding account(s) in compliance with applicable policies and budgetary requirements.

Participates in internal and external audits by responding to requests for presentation of supporting files, documents and other associated media from external and/or internal audit staff.

Assists in the development of contracts and agreements for the assigned area in accordance with State, Arizona Board and Regents and University policies and procedures.

Manages P-Card program for the assigned area, reconciles P-Card transactions and maintains supporting documentation in accordance with University policies and procedures.

Maintains equipment inventory and manages surplus property for the assigned area.

Remain current regarding all newly created, changed and/or updated policies, practices, methods, standards, regulations and requirements effecting the business and operational activities to ensure ongoing compliance; communicates information to all staff to ensure understanding and awareness.

Desired Qualifications:

Knowledge of accounting, budgeting practices and principles

Knowledge of all applicable state and federal laws pertaining to budgeting and accounting principles, practices and standards including GAAP

Knowledge of procedures, methods and forms associated with automated accounting systems

Knowledge of PC based software for spreadsheet, database, word processing and presentation applications

Knowledge of principles and methods of statistical analysis as applicable to budget process

Experience in the financial management of gifts, grants and projects

Skill in coordinating activities and establishing priorities

Skill in both verbal and written communication

Ability to work effectively in an environment subject to tight deadlines and quickly changing priorities

Ability to prepare detailed financial information for a variety of constituencies

Ability to adapt to new technology

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

Travel with participants to provide support for operations of the program

Required to stand for varying lengths of time

Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

Communicate professionally to perform essential duties

Ability to lift 25 pounds

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$736.htmld

To be considered, your application must include all of the following attachments: 

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.  

Notice of Availability of the ASU Annual Security and Fire Safety Report 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Us

Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. 

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

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