Fiscal Support Coordinator (F / T) - Facilities & Building Services (64968)

PAY GRADE: K

FLSA STATUS: Non-Exempt

POSITION OBJECTIVE:

This is the top fiscal support and paraprofessional class that requires incumbents to have specialized knowledge in the area of assignment. Incumbents are responsible for monitoring, oversight, and some decisions related to the operations in their areas. Performs reconciliations, researches and troubleshoots problems. Analyzes operations under their area of expertise and makes recommendations for operational changes to management. Assists in developing policy and procedural changes. Acts as a lead by providing guidance, training, and serving as a mentor to subordinates in assigned area. Contributes substantially to subordinate evaluations.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

1. Serves as a lead to lower level staff, which may include: prioritizing and assigning work; monitoring the performance of lower level staff; training staff on work methods and procedures; and, participating in performance evaluations.
2. Receives and processes a variety of transactions, forms, data, fixed assets, and/or information in assigned area of responsibility; researches and resolves discrepancies and/or erroneous information.
3. Verifies monitors, analyzes, and reconciles financial information for an assigned area. Performs journal entries for the purpose of classifying expenses, revenues, assets, and/or liabilities.
4. Creates reviews, analyzes, interprets, and maintains a variety of records, systems, and logs.
5. Reviews and analyzes the tactical day-to-day operational activities in assigned area of responsibility and makes recommendations for operational changes that are intended to increase the effectiveness and efficiency of operations.
6. Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; entering information into a database; faxing documents; and, performing other related activities.
7. Assists in interpreting and applying policies, procedures, laws and regulations.
8. Assists customers, vendors, and employees with requests for information over the phone and in person; researches and resolves complex and difficult discrepancies and/or erroneous data.
9. Prepares a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets.
10. Performs other duties of a similar nature or level.

EDUCATION & EXPERIENCE: (positions in this class typically require):

Associates Degree in accounting, bookkeeping or related field, and five years of progressively responsible accounting experience, preferably directly related to the area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS: (positions in this class typically require):

Licensing Requirements:

None Required.

KNOWLEDGE: (position requirements at entry):

Knowledge of:

Specialized principles and practices in assigned area of responsibility;

Basic auditing/monitoring techniques;

General office procedures;

Customer service principles;

Recordkeeping practices and procedures;

Filing techniques and practices;

Modern office equipment;

Bookkeeping principles;

Basic accounting principles;

Applicable Federal, State, and local laws, requirements, and regulations;

Basic inventory control principles.

General practices and procedures in area of assignment;

Basic mathematical principles and concepts.

SKILLS: (position requirements at entry):

Skill in:

Prioritizing and assigning work;

Using a computer and related software applications;

Operating modern office equipment;

Solving problems;

Performing multiple tasks simultaneously;

Analyzing and compiling information;

Developing reports;

Interpreting and applying policies and procedures;

Providing customer service;

Using a 10-key machine;

Balancing and reconciling fiscal data;

Researching and resolving bookkeeping and financial accounting discrepancies;

Maintaining records;

Filing;

Analyzing and processing information and paperwork;

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.