Human Resources Specialist

Pay Grade: 3550

Position Control: 3041

Department: Human Resources

Accountable To: Director of Human Resources

FLSA Status: Exempt

Creation/Revision Date: January 9, 2023

Summary: Under general supervision, incumbent(s) monitors and processes a variety of certified and classified personnel matters. Independently perform tasks directly related to recruitment, selection, and retention with professional and analytical decisions. Interacts and assists all personnel in regards to Human Resource Management functions. Participates in the preparation, maintenance and updating of a variety of personnel data, reports and files, maintains confidentiality of privileged and sensitive information.

Essential Functions:

• Posts and monitors open positions internally and externally through District approved Applicant Tracking Software.
• Assists in the onboarding and selection process, for all employees, adhering to District policies and procedures.
• Processes new hire paperwork and status change requests for classified and certified personnel at assigned sites. Ensures submitted paperwork is completed and required qualifications are satisfied prior to start of employment.
• Notifies hiring supervisor of any discrepancies with the request or incomplete paperwork. Processes the employee information by entering pertinent information into the Human Resources information systems and distributing paperwork to appropriate area and/or department.
• Determines new hire salary placement by reviewing and approving college credits on transcripts and levels of experience in accordance with Human Resources procedures, processing new hire salary placement, and notifies new hires of salary placement.
• Schedule employees and participates in District orientation sessions, training sessions and other onboarding activities.
• Provide administrative support, which includes but not limited to sorting records, coordinating meetings, preparing communication material, preparing personnel related Governing Board agenda items and other Human Resources related reports.
• Monitors required certificates and fingerprint clearance cards. Ensures certified teachers meet the Every Student Succeeds Act (ESSA) requirements. Provides notices to certified teachers regarding deficiencies of certification requirements. Works with certified staff and supervisors to develop action plans to obtain appropriate certifications.
• Monitors the processing of resignation paperwork and status change requests for employees. Ensures submitted paperwork is completed. Notifies hiring supervisor of any discrepancies with the request or incomplete paperwork. Processes the employee information by entering pertinent information into the Human Resources information systems and distributing paperwork to appropriate area and/or department.
• Assist in areas of Professional Development and Certified Professional Growth.
• Assists the Director of Human Resources with various related projects to include developing and implementing related methods and techniques.
• Participates in recruitment activities to include organizing recruitment fairs and other recruitment events. Assists administrators with the interviewing of candidates.
• Responds to all inquiries from assigned sites and general public in a timely manner
• Assist in the preparation of staffing related materials, including contracts, notices of employment, and other related items
• Maintain a high level of professional ethical behavior and confidentiality.
• Performs other related duties as assigned.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired.
• One year of Human Resources or related experience.
• General knowledge of Human Resources related laws and procedures.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Associates degree in Human Resources or related field;
• Five years of Human Resources or related experience.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Competency in computer literacy
• Customer Service
• Interpersonal skills in the interaction with assigned sites, coworkers, supervisor, and general public
• Human Resources Information Systems and databases
• Principles and practices of personnel administration
• Applying office principles and procedures;
• Applying record maintenance;
• Understanding Arizona Department of Education certificate requirements;
• Understanding Every Student Succeeds Act (ESSA);
• Utilizing Business English, punctuation, grammar and spelling;
• Knowing principles and procedures in area of assignment;
• Knowing Districts professional growth procedures;
• Handling and maintaining confidentiality of sensitive materials;
• Analyzing data and reaching sound conclusions;
• Using Human Resources Information Systems;
• Using Microsoft Word, Excel and other computer related programs;
• Applying federal and state laws governing area of assignment;
• Coding, classifying, recording, retrieving and verifying routine information;
• Applying Human Resource Management practices;
• Using computer software related programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students

Primary Location: Human Resources (HR)

Shift Type: Full-Time

Job Contact Information

Name
Title
Phone
Email

Applications will be accepted
Wednesday, March 27, 2024 12:00 AM -
Wednesday, April 3, 2024 11:59 PM
(Mountain Standard Time)