Law Library / Programs Assistant

Overall Job Objective

What Success Looks Like In This Job

Provide legal motions and notary services to the inmates, process program rosters, maintain a leisure reading collection, provide resources to the inmates, and assist other sections within the Programs Unit.

Examples of Duties for Success

• Report to the Programs Supervisor.
• Adhere to policies, procedures, and post orders.
• Attend required trainings and practice safety/security awareness.
• Utilize effective interpersonal communication skills (verbal, nonverbal, written, listening)
• Provide professional customer service.
• Promote a positive team atmosphere.
• Prepare reports as directed and meet required deadlines.
• Daily use: Telephone/Two-Way Radio/Jail Management System/Judicial Databases/Microsoft Office Applications
• Obtain notary certification while in training and maintain certification throughout employment in this position.
• Work with the inmate population, individually and/or in a group setting, while maintaining control of the environment.
  • Supervise inmate workers
• Assist inmates with notary, photocopy, and law library needs. Maintain law kiosks.
• Assist volunteers with program needs.
• Assist with production of the Inmate Newsletter.
• Catalog, store, issue, and receive library materials including: Books, Recreation Materials, Periodicals, etc. Maintain accurate records and inventory of all library materials.
• Thoroughly check books and materials before they are shelved.
• Process program sign-up sheets, complete data entry, and distribute program rosters.
• Process religious diet requests and disseminate religious materials.
• Prepare books and other reading materials for dissemination. Repair books upon collection.
• Conduct recreational and educational programs as needed.
• Solicit and collect donated books and other reading materials.
• Ensure inmates in segregation housing receive access to reading materials and other allowed materials.
• Establish and maintain community resources of programs and agencies available to inmates upon release.
• Provide community resource information to inmates and assist inmates in registering for Medicaid when appropriate.
• Notify the Programs Supervisor when materials and supplies need ordered.
• Temporarily fill in for the Mail Processor and Mail Tech (mail pick up, sorting/distributing to appropriate units, pick up mail for inmates and checking incoming/outgoing mail)
• Perform other duties as assigned.

Qualifications for Success

• Required minimum 21 years of age
• Must have a valid Colorado Drivers License
• High School Diploma minimum is required
• Two years of college in addition to experience working with inmates in Correctional Facility or similar situation is preferred
• Must be able to type 35 wpm with accuracy

More Qualifications for Success

• Employee should possess mental alertness and the ability to adapt to changing routines.
• Knowledge of computer systems (MS Office Suite)
• Excellent customer service and teamwork skills.
• Ability to multitask.
• Effective oral and written communications skills are necessary.
• Knowledge of basic legal terminology is preferred.
• Must have general knowledge of law library functions and the ability to complete basic research. Previous library experience is helpful but not necessary.
• Ability to be assertive and self-motivated.

SPECIAL NOTE: For all applicants, this is a reminder of the original job posting where it stated: "Applicants may be excluded from further consideration at any point in the hiring process. By Sheriffs Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicants qualifications do not fit the Offices needs at this time. This determination does not preclude the applicant from applying to other agencies."