Legal Assistant, Senior

Overall Job Objective

Description

Purpose. Reward. Balance.

Have you ever wondered if you are truly contributing toward something meaningful? If youre looking for something more rewarding that isnt based on profits, consider serving the community you live in.

Public service is a fulfilling career choice; not only does it provide an immense sense of purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!

Pinal County paves the way to work/life balance. Where else can you find paid sabbaticals every five years plus generous paid time off?

Check out all of our benefit offerings:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

  • 15 Vacation Days Accrued Annually Starting Day One

    • After Three (3) Years of Service 18 Vacation Days Accrued Annually

    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

  • Two Week Sabbatical After Five Years of Continuous Service

  • Three Week Sabbatical After Ten Years of Continuous Service

  • Four Week Sabbatical After Fifteen Years of Continuous Service

  • Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Comprehensive Wellness Program

  • Quarterly Wellness Challenges

  • Vision Exams and Optometry Events Onsite

  • Vaccination Clinics

  • Onsite Mammogram and Prostate Screening Events

  • Skin Cancer Screening Events Onsite

  • Biometrics and Health Screening Events Onsite

  • Financial Health and Retirement Planning Events Onsite & Online

  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

  • Some Medical Plans with Zero Employee Premium Cost

• Dental and Vision Plans

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

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Application Tips

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Example of Duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Open new electronic files and prepare initial legal documents.
• Obtain all law enforcement agencys reports/submittals and update electronic files.
• Daily communication with law enforcement agency regarding report status.
• Schedule interviews, trials, hearings, meetings, and attorney's calendar items and notify clients.
• Electronically file legal papers with courts and process court papers according to court procedures and attorney instructions.
• Prepares calendar dockets, create tasks for appropriate person per the docket notes at the conclusion of court calendar.
• Completes case disposition and ensure the Final Disposition Report is sent to state agency. Provide case disposition to law enforcement agency.
• Prepare and edit confidential and sensitive legal documents and maintain confidentiality.
• Review, sort, and distribute mail, maintain attorneys calendars, answers phones and assist public by telephone or in person.
• Request evidence, such as 911 tapes, photos and other evidence materials and disclose to defense attorney or defendant.
• Receive and send information to and from other agencies and jurisdictions.
• Provide information and assistance within the scope of designated authority.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES:

• File legal pleadings with the court, process court papers according to court procedures.
• Maintain electronic case file accurately.
• Maintain ACJIS Certification.
• Maintain the integrity, professionalism, values and goals of the County Attorneys Office by assuring that all rules and regulations are followed and that accountability and public trust are preserved.

Minimum Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• Three (3) years of secretarial, legal, or clerk experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications:

• Valid Arizona State Driver's License required within 30 days.

Supplemental Information

Knowledge, Skills and Abilities:

• Knowledge of principles of record keeping, case files, and records management.
• Knowledge of principles and protocols for the management of official documents and court records.
• Knowledge of legal system and law enforcement agency procedures and terminology.
• Skill in preparing and maintaining accurate records.
• Skill in creating legal, professional, and technical correspondence.
• Skill in reading legal documents and extracting relevant information.
• Skill in operating a personal computer utilizing standard and specialized software and a variety of standard office equipment.
• Skilled in working with Microsoft Office programs to include Excel, Word, Power Point and Outlook.
• Ability to follow verbal and written instructions.
• Ability to establish and maintain effective working relationships with other employees, other agencies, and the public.

PHYSICAL DEMANDS:

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

NOTICE TO APPLICANTS:

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.