MIS Data Coordinator ABE Program: EE&T

AA degree in computer science, business, or closely related field of study plus four years experience working with data bases and or computer systems/programs or any combination of education and experience to equal six (6) years.

MIS DATA COORDINATOR Under the direction of the Associate Director, performs technical, data collection and audits data for the programs in the Education, Employment & Training Division.

MINIMUM QUALIFICATIONS:

AA degree in computer science, business, or closely related field of study plus four years experience working with data bases and or computer systems/programs or any combination of education and experience to equal six (6) years.

Knowledge of PC operating systems, including Microsoft Office.

Ability to work well with a team.

Ability to work non-traditional hours.

Must have good written and oral communication skills.

Must be able to use discretion in all facets of work-related situations.

Ability to perform all works rapidly and accurately, meeting all deadlines when applicable.

Must be able to communicate technical subject matter to end-users in a non-technical manner. Ability to work under time constraints and other demands.

Ability to develop methods for intake and prioritization of troubleshooting requests.

Ability to establish and maintain effective working relationships.

JOB CHARACTERISTICS/PHYSICAL DEMANDS:

This is a professional position which requires organizational and communication skills, as well as judgment, tact and diplomacy in contacts with YDI employees, community residents, parents and local government agencies.

Strict adherence is required to all regulations concerning confidentiality.

Bending, stooping, and/or lifting heavy objects (with or without assistance) is required on occasion during the process of troubleshooting individual workstations. Background to investigation to include fingerprinting will be required. Physical and TB Skin test is required upon hire, and may be required intermittently.

Frequent travel is required by employee and proof of satisfactory car insurance is required.

Youth Development, Inc. is an at-will employer. Employment is by mutual consent of the company and employee, and either may terminate the relationship at any time with or without cause or advance notice. This job is contingent upon funding; however, availability of funding is not a guarantee of continued employment, nor does it imply any specific term of employment.

DUTIES & RESPONSIBILITIES (Not Inclusive):

• Provide oversight and management of the agency wide MIS database and any other databases required by funding sources on client data, services, and outcomes including data entry, troubleshooting, and reporting.
• Request access for and provide training of YDI MIS system and other required systems to all staff in the EET division.
• Coordinate services and troubleshooting issues with the YDI IT department and provider of other required databases as needed.
• Assist EET staff with data entry on client data, services, and outcomes when needed.
• Enter all WIOA participant files into NM VOSS including scanning of eligibility documents and all other required documents.
• Provide ongoing training for WIOA staff on NM VOSS including changes or upgrades to the system.
• Provide quality assurance of all WIOA participant files on quarterly basis to ensure proper maintenance by WIOA staff.
• Provide quality assurance of all data in NM VOSS on bi-monthly basis to ensure proper maintenance in system by all WIOA staff.
• Coordinate data corrections needed in NM VOSS with WCCNM.
• Consistently monitors all data entered in systems to ensure accurate and timely entry by EET staff.
• Responsible for the oversight of program compliance with HIPAA regulations to include attending training and providing training to site specific staff on these regulations.
• Provides monthly reporting of all data in systems by program to Program Directors and Vice-President for evaluation.
• Conducts analysis of data for reporting, grant writing and quality assurance purposes.
• Participates in writing of reports and documentation of data methods and procedures.
• Assist the Vice President, Program Directors and the IT department in evaluating hardware, software, and new technology to make purchase recommendations for the division.
• Other duties as assigned.