MIS Data Coordinator

AA degree in computer science, business, or closely related field of study plus four years experience working with databases and or computer systems/programs or any combination of education and experience to equal six (6) years.

Knowledge of PC operating systems, including Microsoft Office.

Ability to work well with a team.

Ability to work non-traditional hours.

MIS DATA COORDINATOR - Under the direction of a Clinical Manager/Supervisor, performs referral, billing, technical, data collection/input and audits data for the programs in the Prevention, Intervention, and Behavioral Health Division.

MINIMUM QUALIFICATIONS:

AA degree in computer science, business, or closely related field of study plus four years experience working with databases and or computer systems/programs or any combination of education and experience to equal six (6) years.

Knowledge of PC operating systems, including Microsoft Office.

Ability to work well with a team.

Ability to work non-traditional hours.

Must have good written and oral communication skills.

Must be able to use discretion in all facets of work-related situations.

Ability to perform all work rapidly and accurately, meeting all deadlines when applicable.

Must be able to communicate technical subject matter to end-users in a non-technical manner. Ability to work under time constraints and other demands.

Ability to develop methods for intake and prioritization of troubleshooting requests.

Ability to establish and maintain effective working relationships.

JOB CHARACTERISTICS/PHYSICAL DEMANDS:

This is a professional position which requires organizational and communication skills, as well as judgment, tact and diplomacy in contacts with YDI employees, community residents, parents and local government agencies.

Strict adherence is required to all regulations concerning confidentiality.

Bending, stooping, and/or lifting heavy objects (with or without assistance) is required on occasion during the process of troubleshooting individual workstations. Background to investigation to include fingerprinting will be required. Physical is required upon offer of hire and may be required intermittently.

Frequent travel is required by employee and proof of satisfactory car insurance is required.

Youth Development, Inc., is an at-will employer. Employment is by mutual consent of the company and employee, and either may terminate the relationship at any time with or without cause or advance notice. This job is contingent upon funding; however, availability of funding is not a guarantee of continued employment, nor does it imply any specific term of employment.

DUTIES & RESPONSIBILITIES (Not Inclusive):

Provide oversight and management of the PIBH electronic medical records database and any other databases required by funding sources on client data, services, and outcomes including data entry, troubleshooting, and reporting.

Responsible for entering child and family information into the Electronic Medical Records System and other data collection templates/systems.

Responsible for creating, copying, and distribution of flyers, correspondence, etc.

Will be the point person for referrals coming to the South Valley office.

Will triage referrals with the Clinical Supervisor and determine which outpatient program to route the referral to.

Assist the application process and provides information to parents and community.

Assist with referrals to YDIs CET program including fielding calls after hours and on weekends.

Attend department, program, and agency meetings as assigned.

Answers telephone calls, take referrals and transmit messages as needed.

Coordinate services and troubleshooting issues with provider of other required databases as needed.

Assist PIBH staff with data entry on client data, services, and outcomes when needed and perform tasks to aid in the on-going support of computer users.

Provide quality assurance of all data in systems on bi-monthly basis to ensure proper maintenance in system by all PIBH staff.

Coordinate data corrections needed and takes the lead in data input for programs unable to input on their own.

Responsible for verifying insurance (Medicaid) eligibility for all referrals/intakes for behavioral health programs.

Will be the lead on re-credentialing PIBH behavioral health sites with each respective MCO.

Will be responsible for updating the individual MCO provider rosters.

Consistently monitors all data entered in systems to ensure accurate and timely entry by PIBH staff.

Responsible for the oversight of program compliance with HIPAA regulations to include attending training and providing training to site specific staff on these regulations.

Provides monthly reporting of all data in systems by Program-to-Program Directors and Vice-President for evaluation.

Conducts analysis of data for reporting, grant writing and quality assurance purposes.

Participates in writing of reports and documentation of data methods and procedures.

Reconciles data monthly with MIS/Intake Manager.

Other duties as assigned.