Arizona's Children Association
Apache Junction, Arizona, United States
Office Manager I
Job Description
Are you looking for a rewarding career at and agency making a direct impact right here in the state of Arizona? Do you have strong communication and organizational skills? Arizona's Children Association is currently seeking an Office Manager to join the team in our Apache Junction office! As the Office Manager you will have the opportunity to hire, train, and supervise the Client Services Representatives and Program Support staff for the Apache Junction location.
Who We Are:
Founded in 1912, Arizonas Children Association is one of the oldest and largest statewide comprehensive child welfare and behavioral health not-for-profit agencies in Arizona. Located in all 15 Arizona counties, we provide a variety of programs and services to meet the needs of more than 40,000 children, youth and families each year. When working with AzCA, youll be surrounded by highly talented and dedicated individuals who are committed to our mission of protecting children, empowering youth, and strengthening families.
Why You'll Love Working for Us:
At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:
- We have a whole new comprehensive benefits package for 2021! Click hereto view our 2021 Benefits Guide for full details!
- All full time employees working 30 hours or more per week are eligible and we offer several plans for Medical, Dental, and Vision so you can choose the option right for you and your family!
- Plans are effective the first of the month following 30 days of employment
- Medical, Dental, Vision, Flexible Spending Account (FSA), Health Savings Account (HSA), Life and AD&D, Short Term Disability and Long Term Disability, Employee Assistance Program (EAP) and more!
- Employee Wellness and Support Time every Friday morning
- Flexible Schedules
- Generous paid time off, paid sick leave, and 8 paid holidays
- 403B Retirement Savings Plan provided through Mutual of America
- Tuition Reimbursement and Discounts
Find your passion. Join our team!
Essential Job Functions:
- Interviews, hires and trains all support staff (Client Services Representatives and Program Support) following agency protocols and HR policies. Provides initial orientation to new support staff pertaining to assigned functions, related policies, payroll procedures, in addition to other required renewal trainings.
- Provides oversight of administrative staff scheduling, planning, performance. Liaisons with programs and departments to determine specific administrative needs.
- Ensures programs are supported with copying, supplies and other tools to ensure smooth operations.
- Central point of contact for ordering supplies. Ensures office is appropriately stocked with supplies and processes approvals for all purchases for office supplies
- Manages front desk Client Services Reps and back office Program Support Specialist
- Facilitates regular support staff meetings, on-going job specific training and updates to program services on a regular basis.
- Manages mail incoming, outgoing and distribution
- Coordinates shipping/receiving with facilities.
- Central point of contact for reporting building/grounds/facilities issues triages requests with Facilities personnel/Vendors/Landlord etc.
- Assists executive administration, finance, IT and Human Resources in day-to-day operations including but exclusive to: filing, invoice processing, IT inventory, HR orientations, Assists in First Aid/CPR scheduling
- Provides front/back end desk coverage as needed.
- Attends meetings as required for purpose of obtaining information in personnel and office procedure matters.
- In conjunction with Information Technology and Facilities, ensures maintenance and operational functions for office equipment
- Performs other duties as assigned, which are consistent with the general responsibilities of the position.
Minimum Education & Experience:
- High school diploma or equivalent.
- Minimum 5 years progressive office management experience with 2 years in a supervisory position.
- Or, Equivalent combination of education and experience to be able to perform the essential functions is required.
Minimum Qualification & Requirements:
- Must be 21 years of age (licensing requirement).
- Possess a valid Arizona drivers license and be insurable under the agencys automobile policy.
- Must be able to provide own transportation to and from clients homes and/or other relevant organizations/agencies
- Must be able to provide DPS fingerprint clearance.
- Must be able to meet training and agency compliance requirements for the position. An individual may qualify for this position if the individual is able to perform safely the essential functions of the position with or without reasonable accommodations.
AzCA is an EEO/Veterans/Disabled/LGBTQ employer