Office Manager I

Are you looking for a rewarding career at an organization making a difference right in your own community? Would you like to join a great team? Arizona's Children Association is looking for an Office Manager to support the Behavioral Health office in our Phoenix location! In this position, you will be the main support for the front desk on the 2nd floor at our Corporate office. You will also oversee all office management functions for the 2nd and 3rd floor including: hiring, training, supervision and management of the Client Services Representative (3rd floor) and Program Support staff, facility management, related purchasing, and administrative support for program and administrative departments. Bilingual (Spanish/English) is required for this position.

Founded in 1912, Arizonas Children Association is one of the oldest and largest statewide comprehensive child welfare and behavioral health not-for-profit agencies in Arizona. Located in all 15 Arizona counties, we provide a variety of programs and services to meet the needs of more than 40,000 children, youth and families each year. When working with AzCA, youll be surrounded by highly talented and dedicated individuals who are committed to our mission of protecting children, empowering youth, and strengthening families.

At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:

Eligibility for Medical, Dental, and Vision plans the first of the month following 30 days of employment

Employee Assistance Program

Generous paid time off, paid sick leave, and 8 paid holidays

403B Retirement Savings Plan

Tuition Reimbursement and Discounts

Find your passion. Join our team!

Essential Job Functions:

Interviews, hires and trains all support staff (Client Services Representatives and Program Support) following agency protocols and HR policies. Provides initial orientation to new support staff pertaining to assigned functions, related policies, payroll procedures, in addition to other required renewal trainings.

Central point of contact for ordering supplies. Ensures office is appropriately stocked with supplies and processes approvals for all purchases for office supplies

Manages front desk Client Services Reps and back office Program Support Specialist

Facilitates regular support staff meetings, on-going job specific training and updates to program services on a regular basis.

Manages mail incoming, outgoing and distribution

Central point of contact for reporting building/grounds/facilities issues triages requests with Facilities personnel/Vendors/Landlord etc.

Assists executive administration, finance, IT and Human Resources in day-to-day operations including but exclusive to: filing, invoice processing, IT inventory, HR orientations, Assists in First Aid/CPR scheduling

Provides front/back end desk coverage as needed.

Minimum Education & Experience:

High school diploma or equivalent.

Minimum 5 years progressive office management experience with 2 years in a supervisory position.

Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

Minimum Qualification & Requirements:

Must be 21 years of age (licensing requirement).

Possess a valid Arizona drivers license and be insurable under the agencys automobile policy.

Must be able to provide own transportation to and from clients homes and/or other relevant organizations/agencies

Must be able to provide DPS fingerprint clearance.

Must be able to meet training and agency compliance requirements for the position.

An individual may qualify for this position if the individual is able to perform safely the essential functions of the position with or without reasonable accommodations.

AzCA is an EEO/Veterans/Disabled/LGBTQ employer