Office Manager

Are you looking for a rewarding career at an agency making a difference right here in the state of Arizona? Do you have strong communication and organizational skills? Arizona's Children Association is currently seeking an Office Manager to join the team in our Yuma office! As the Office Manager you will have the opportunity to hire, train, and supervise the Program Support staff, facility management, related purchasing, and administrative support for area departments.

Essential Job Functions:

• Interviews, hires and trains all support staff (Client Services Representatives and Program Support) following agency protocols and HR policies.
  • Additionally, provides initial orientation to new support staff pertaining to assigned functions, related policies, payroll procedures, in addition to other required renewal trainings.
• Provides oversight of administrative staff scheduling, planning, performance.
• Ensures programs are supported with copying, supplies and other tools to ensure smooth operations.
• Central point of contact for ordering supplies.
• Manages front desk Client Services Reps and back office Program Support Specialist
• Facilitates regular support staff meetings, on-going job specific training and updates to program services on a regular basis.
• Manages mail incoming, outgoing and distribution
• Coordinates shipping/receiving with facilities.
• Central point of contact for reporting building/grounds/facilities issues.
• Assists executive administration, finance, IT and Human Resources in day-to-day operations including but exclusive to: filing, invoice processing, IT inventory, HR orientations, Assists in First Aid/CPR scheduling
• Provides front/back end desk coverage as needed.
• Attends meetings as required for purpose of obtaining information in personnel and office procedure matters.
• In conjunction with Information Technology and Facilities, ensures maintenance and operational functions for office equipment
• Prioritizes support functions with staff to provide timely and efficient delivery of services.

Minimum Education & Experience:

• High school diploma or equivalent.
• 6 years progressive office management experience with 3 years in a supervisory position.
• Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

Minimum Qualification & Requirements:

• Must be 21 years of age (licensing requirement).
• Possess a valid Arizona drivers license and be insurable under the agencys automobile policy.
• Must be able to provide own transportation to and from clients homes and/or other relevant organizations/agencies

• Must be able to provide DPS fingerprint clearance.
• Must be able to meet training and agency compliance requirements for the position. An individual may qualify for this position if the individual is able to perform safely the essential functions of the position with or without reasonable accommodations.

AzCA is an EEO/Veterans/Disabled/LGBTQ employer