OFFICE SPECIALIST-ACCOUNTS PAYABLE

Office Specialist - Accounts Payable

Arizona State University

Counseling Services

Campus: Tempe

68521BR

Job Description

Performs a variety of complex office/clerical support duties related to work unit, which require a thorough knowledge of a complete and specialized function. Incumbents apply this specialized functional knowledge to independently analyze and respond to administrative matters within established limits. Advice and leadership are available from supervisor for complex issues or those requiring authorization such as deviation from policy. May monitor or coordinate work of others within assigned function.

Salary Range

$16.20 per hoour

Close Date

25-June-2021

Essential Duties

·       Maintains a variety of records requiring classification and compilation of varied information.

·       Processes multiple department invoices using WorkDay

·       Follows ASU Procurement process with knowledge of limits

·       Drafts correspondence; answers questions from vendors

·       Serves as a primary reference source for function to assist department in resolving discrepancies or procedural problems utilizing knowledge of specialized function; responds to technical administrative questions ensuring necessary follow-up is performed.

·       Works with department staff to maintain equip or report maintenance problems

·       Onboards staff to ensure they have keys, office signage, business cards etc.

·       Checks, reviews or prepares records, reports, forms or other documents of various kinds pertinent to assigned function(s); personally investigates complicated problems or errors.

·       Plans and prioritizes workload to meet set deadlines.

Minimum Qualifications

Three (3) years of office/clerical experience, which includes one (1) year in a directly related function; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

·       Knowledge of policies, practices, procedures and terminology of assigned function.

·       Knowledge of leadership practices and coordinating activities of others.

·       Experience processing high volume of invoices

·       Experience using WorkDay

·       Evidence of effective verbal and written communication.

·       Skill in the operation of a variety of office machines.

·       Experience in recording and compiling material for reports.

Working Environment

·       Communicate effectively both orally and in writing

·       Use computers effectively including inputting, reviewing and retrieving information, extended periods of screen viewing and using mouse and keyboard

·       Work in an office setting and use office equipment (e.g. scanners, printers, copiers, fax machines, telephones)

·       Sit or stand for extended periods of time

·       Lifting or moving up to 45 pounds

Department Statement

The mission of the ASU Health Services is to provide high-quality health care that is accessible, affordable and compassionate in order to ensure the well-being and educational success of students at Arizona State University. Through our internal and external academic partners, the ASU Health Services faculty and staff are an integral part of the New American University. ASU Health Services is a member of the Mayo Clinic Care Network. ASU Health Services is fully accredited by the Accreditation Association for Ambulatory Health Care. ASU Health Services facilities are beautiful, modern, efficient, and utilize an electronic health record. ASU Health Services works with our other wellness departments to create a healthy campus model and our physicians and nurse practitioners play a key role working with student leaders. 

We are a coordinated group, practicing medicine with staff board certified physicians (with specialties in family medicine, internal medicine, emergency medicine, sports medicine, rheumatology, and OB-GYN) and board certified nurse practitioners. To learn more about Health Services, please visit our website at http://students.asu.edu/health.

ASU offers a tuition discount for the employee, their spouse and dependents, and a competitive benefits package including paid vacation and holidays, health insurance and more. For more benefits information, please visit http://cfo.asu.edu/hr-benefitsenrollment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

To apply please go to www.asu.edu/asujobs/ see Req Id# 68521BR