Office Technician - Special Services

GRADE:

4120 (14)

POSITION CONTROL:

3559, 3952

A

1

5

DEPARTMENT:

Varies

ACCOUNTABLE TO:

Principal

Department Head

FLSA STATUS:

Non-exempt

CLASS SUMMARY: Under direct supervision, incumbent(s) performs a variety of office support duties such as data entry; requesting and printing automated reports as scheduled or by request; reviewing paperwork such as applications, purchase requisitions, payroll timesheets, employee information and student information for accuracy and completeness; and, providing routine information to staff and the public.

DUTY

NO.

ESSENTIAL DUTIES

FRE-

QUENCY

BAND/

GRADE

1.

Performs data entry into automated programs including information such as purchase requisitions, payroll timesheets, student health records, student enrollments and withdrawals, student demographics and maintenance work orders. Generates reports and other documentation for reporting purposes and reviews for accuracy.

Daily 30%

A1

2.

Types and composes memos, letters, forms and reports including psychologist reports, inter-office memos, correspondence, over due book notices, truancy letters and reports, newsletters, flyers, signs, requests for public records and/or court orders.

Daily 25%

A1

3.

Answers phones and questions regarding pricing, payrates, general accounting, enrollment and withdrawals, immunization requirements and budget information.

Daily 25%

A1

4.

Schedules appointments for meetings and keeps calendars for those in area of assignment.

Daily 10%

A1

5.

Maintains office file systems such as student records, purchase orders and personnel records by updating new information and removing old information.

Weekly 10%

A1

6.

Performs other duties of a similar nature or level.

As Required

MINIMUM QUALIFICATIONS:

High school diploma or general equivalency diploma (G.E.D.) and one year experience providing clerical or secretarial support; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

KNOWLEDGE AND SKILLS REQUIRED:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

Office principles and procedures;

Filing procedures and file maintenance;

Business English, punctuation, grammar and spelling;

Computer related software applications;

Principles and procedures in area of assignment;

Program procedures and services as related to area of assignment;

Federal and state laws governing area of assignment;

Coding, classifying, recording, retrieving and verifying routine information;

Applying standard practices in area of assignment including bookkeeping, procurement, human resources, etc.;

Using a personal computer and other various types of office equipment;

Using related software applications;

Interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

WORKING ENVIRONMENT:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.