Job Description
Sacred Heart Prish
Job Description
Job Description
Job Title: Secretary ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? Exemption Status: Non-exempt
Department/Location: Sacred Heart Parish / Clifton, AZ
Primary Function: Under the direction of the Principal, Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, "Live in a manner worthy of the call you have received." (Eph. 4:1)
Essential Duties and Responsibilities:
- Recognize and support the unique Catholic Mission of the church by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
- Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
- With oversight, be responsible for department mail including pickup and delivery of post office and other mail.
- Work collaboratively with employees; provide assistance as necessary
- Foster communications and work collaboratively with all school employees and diocesan employees
- Answer and handle correspondence and telephone calls in a professional and courteous manner
- File and maintain records as required
- Provide secretarial and word-processing support as required including composing and typing of correspondence
- Maintain physical and information security at all times; respect confidentiality and privacy of all persons contacted
- Monitor expenses: process check requests and invoices for payment as required.
- Provide support to other department personnel as required
- Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting standing, stooping, reaching, talking, hearing, carrying, and keyboarding
Basic Qualifications:
Required Activities: Walking, sitting standing, stooping, reaching, talking, hearing, carrying, and keyboarding
Basic Qualifications:
- A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
- Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of excel and related technology.
- Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality
- Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player
- Be able to manage multiple tasks simultaneously
- The ability to successfully complete a criminal history and background check
- Professional bearing and clean and neat personal appearance
Education and Experience:
- Graduation from a 2-year college in Business or Public Administration or equivalent experience
- A minimum of one years experience as a secretary or administrative assistant in a small, medium or large firm or equivalent experience
Other:
- Proficiency in Spanish preferred but not required.
Covenants of Employment:
Sacred Heart Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.? Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
Sacred Heart Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.? Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
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