Payroll Analyst

Payroll Analyst

Overview

The Payroll Office is responsible for accurate, timely processing and payment of all employee wages, withholding/remittance of employment taxes, administration of wage assignments, maintaining all related supporting documentation and distribution of net wages via check or electronic transfer. The Payroll Analyst performs transactions that support payroll processing. Generates a variety of reports to audit, validate, balance and reconcile payroll processes. These reports include but are not limited to maintenance of related records, paper and electronic file, creation and transmission of tax and garnishment interfaces records, documenting and updating procedures and preparing special reports for management.

Responsibilities

Assists in the processing of semi-monthly payroll and manual check payments. Reviews documents and entries for accuracy, performs necessary entry and adjustments. Reconcile payroll accounts to general ledge monthly. Respond to all departments and individual employees to initiate corrections, receive additional information and resolve payroll related discrepancies. Generates a variety of Payroll reports to audit, validate, balance, and reconcile payroll processes. Ensures all payroll transactions are authorized, processed, and recorded in compliance with policies, procedures, and regulatory requirements. Responds to inquiries and researches complex payroll and leave issues, escalated systems problems, and other payroll related concerns. Audit for clarity and enter leave reports, timesheets, recaps and related documents from various sources required to produce semi-monthly, monthly payrolls and off-cycle payments. Enters and maintains tax data, deposit authorizations, select voluntary deductions and involuntary deductions in the payroll system. Reconcile employees’ fiscal year accrual balances. Produce recap time sheets and distribute to departments in the campus community as applicable. Coordinate with HR regarding new hires, terminations, transfers, temporary employees, benefits, vacation payouts and adjustments, and corrections.

Assist foreign employees with completion of federal/state tax forms and Form 8233, including annual renewal of exemptions and resident/non-resident tax status. Acts as a secondary contact for international faculty and staff; maintains and researches tax treaty information. Respond promptly to all campus community, individual or outside agency requests for assistance via phone, email or mail, and elevate complex questions to Payroll Manager. Assist senior payroll staff with preparation and distribution of annual tax forms and filings (W-2s and 1042/1042S).

Qualifications

• Bachelor’s Degree from an accredited institution in Accounting, Finance, Human Resources, Business Management, or closely related field. Three years of professional full-time payroll experience.

• Any appropriate combination of relevant education, experience, and/or certifications may be considered. Experience operating a personal computer and proficient with Microsoft Office (Word, Excel). Experience with general acceptable accounting procedures or best practices. Payroll experience in a higher education setting desirable. Experience with PeopleSoft module a plus. Certified Payroll Professional (CPP) certification preferred.

• Knowledge of local, state, federal, and University rules, regulations, policies, and laws pertaining to payroll and tax issues. Knowledge of or ability to learn PeopleSoft or similar enterprise payroll management software application. Strong interpersonal, verbal, and written communication skills.

• Excellent organizational skills and the ability to prioritize and complete simultaneous projects within deadlines. Skill in completing assignments accurately and with attention to detail. Strong accounting skills and ability to prepare financial and accounting records. Ability to interact in a professional manner with a diverse group of staff, faculty, students, and business partners. Ability to work successfully as both a member of a team and independently with minimal supervision.

• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved. Ability to use effective decision making and problem solving techniques. Ability to interpret and apply laws, regulations, policies and procedures consistently. Ability to maintain confidentiality and discretion at all times.

Equal Opportunity Employer