Payroll Associate - Vivage - FT

We are a senior health care, solution driven company which provides right care.. right place..right time. Our Mission, Vision and Pillars of Commitment have come from our collective personal awareness and professional dedication to the importance of each person we serve, each employee we work with, and each business partner we have. At Vivage we bridge todays healthcare opportunities with innovative strategies and solutions.

OVERVIEW OF THE ROLE

The primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties.

KEY RESPONSIBILITIES:

• Establish and maintain confidential community payroll files in accordance with state and federal regulations

• Process community PCNs each pay period

• Verify pay amounts, hours of work, deductions, etc

• Prepare manual checks as needed

• Process and approve positive pay

• Notify corporate employees (through the termination email list) of community terminations

• Process garnishments and pay advances

• Maintain deduction and authorization records for each employee

• Submit payroll for processing within assigned time frames

• Respond to community questions related to established payroll processes and procedures

• Retain appropriate W-2 and W-4 Tax Records

• Collaborate with HR to maintain ACA records in Paylocity

• Review benefit and other pay deductions each pay period

• Process and upload 401(k) contributions and loan deductions as needed

• Prepare payroll reports as needed (including Quarterly Average Hours Reporting)

• Process and provide monthly bank reconciliations to Accounting Department

• Upload, verify and submit quarterly Payroll Based Journal (PBJ) data

• Process timesheets and time edit forms for community HR employees on a timely basis

• Provide employment and income verifications as needed

• Work closely with internal customers to process payroll according to company policy

• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors

• Complete special projects and other duties as requested

SKILLS AND KNOWLEDGE:

• Must have basic computer knowledge

• Understanding of payroll and payroll tax laws

• Must maintain confidentiality and integrity

• Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures

• Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served

• Must be knowledgeable of computer systems, system applications, and other office equipment

EDUCATION AND EXPERIENCE:

• Education: Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)

• 2 years of payroll experience preferred
• DayForce experience is a plus

Vivage is an equal opportunity employer.