Payroll Specialist (part-time)

Bates White has an exciting opportunity for a part-time Payroll Specialist in our Washington, DC office. This individual will be responsible for all aspects of payroll administration. The ideal candidate will have experience processing payroll in Ultipro (now called UKG) for a professional services firm. This is a part-time role requiring 20 hours/week.

The primary duties of this position include, but are not limited to, the following:

• Prepare bi-weekly and off-cycle payroll and verify accuracy by the established deadline, including regular pay, overtime, bonus earnings, and supplemental pay
• Calculate pay adjustments for new hires, status changes, terminations, overtime, and retro adjustments
• Process special off-cycle payrolls (bonus, severance, etc.) as required
• Extract timesheet data from the accounting system and prepare it for upload to UKG by reviewing hours worked, following up on missing time entries, and validating timesheet information for each payroll
• Ensure compliance with overtime laws by state and local jurisdictions for non-exempt employees
• Maintain supporting files of all payroll inputs
• Compile analytics for each bi-weekly payroll including comparison with the prior bi-weekly payroll
• Responsible for 401(k) funding reconciliation and loan repayment withholdings
• Process employee changes related to direct deposit and tax withholdings
• Review and update employee deduction and/or benefit changes
• Manage the year-end process in UKG, including payroll data accuracy and distribution of W-2s
• Ensure compliance with processing move assistance, adoption assistance, and various paid and unpaid leave programs
• Administer the following deduction types as needed: tax levies, child support, wage garnishments, and bankruptcy orders
• Review quarterly tax returns and complete required adjustments by due date
• Respond to employee payroll inquiries in a timely and professional manner
• Assist with payroll journal entry preparation and the recording of standard monthly and ad hoc journal entries, which are supported by source documentation and/or analysis
• Perform account analysis and reconciliation, primarily for payroll related general ledger accounts
• Assist with the annual audit and tax reporting requirements by compiling payroll information as needed and support for ad-hoc requests
• Provide payroll training to new employees

Job qualifications (required)

• Bachelor’s degree in business administration, accounting, human resources, or related field
• 5+ years’ experience in payroll, accounting, or similar role in a professional services firm
• Experience processing payroll in Ultipro (now called UKG)
• Knowledge of wage withholding orders, child support, and garnishments
• Understanding of fringe benefits and how to process compensation such as moving expenses, educational assistance, and adoption assistance
• Working knowledge of pre and post-tax dollars as it relates to gross pay
• Strong understanding of multi-state payroll and taxes
• Knowledge of leave accrual hours for Paid Time Off (PTO)
• Experience with processing various types of time away from work, such as FMLA and short- and long -term disability
• Must possess knowledge of and have experience with overseeing federal and state legislation affecting payroll, including wage and hour laws, FLSA, fringe benefit issues, tax and labor laws
• Excellent communication skills
• Precise attention to detail
• Analytical mind with strong math skills
• Strong Excel skills
• Exceptional judgment and discretion

Job Qualifications (preferred)

• Professional Certification (e.g. CPP – Certified Payroll Professional)
• Experience and familiarity with Thompson Reuters 3E accounting system

In addition to offering a collaborative and collegial environment, we offer competitive compensation and a comprehensive benefits package.

Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.

Bates White will not discharge or discriminate against employees or applicants who inquire about, discuss, or disclose their own pay or the pay of another employee or applicant. Employees who have access to compensation information as a part of their essential job functions cannot disclose this information to individuals who do not otherwise have access, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Bates White, or (c) consistent with Bates White’s legal duty to furnish information.