Job Description
Payroll Specialist
Carpenter Co. has a great opportunity available for a Payroll Specialist at our Elkhart, IN manufacturing branch. Reporting to the Division HR Manager, this position is responsible for administering procedures and performing all phases of hourly payroll activity and entry-level/clerical human resources functions for approximately 250 hourly employees.
The Payroll Specialist will be the primary contact for our payroll timekeeping system. Provides assistance with the administration of the day-to-day operations of the human resources functions and duties, and carries out responsibilities in some or all of the following functional areas: payroll, time & attendance, HRIS, documentation, training, company events, and benefits administration.
Essential Functions:
- Reviews and processes all supervisor time card changes and exception codes in Kronos time & attendance system for all hourly employees on a daily basis.
- Finalizes and completes timecard sign-offs, pay verifications, and other misc. payroll functions on a weekly basis.
- Approves temp associate hours, and audits/approves temp agency invoices.
- Prepares hourly Payroll Action Notices for hourly payroll maintenance changes, submits to corporate payroll, and keys changes into SAP or UKG on a timely basis.
- Responds to inquiries regarding payroll, policies, procedures, and programs, and advises management in appropriate resolution of employee payroll issues.
- Administers hourly attendance policies; reviews all physician notes to ensure they meet Attendance Policy requirements, and codes them properly into Kronos.
- Communicates with branch management and Corporate on all hourly payroll issues such as adjustments, new positions, etc.
- Issues attendance and missed punch warnings in compliance with the company attendance policy.
- Prepares recurring reports for branch management.
- Assists with the set up and participation in company events such as Service Anniversary receptions, Health Fair, and Open Enrollment.
- Maintains filing in both electronic and paper systems.
- Stocks employee forms.
- Supports and backs up the Assistant HR Manager and supports the HR Manager.
- Completes additional projects as assigned by HR Manager.
Job Requirements:
- 2+ years payroll experience, preferably in a manufacturing environment
- High level of proficiency at 10 Key by Touch, Microsoft Excel, Word, Outlook and Windows
- Comfortable using dual monitors to work more efficiently
- Kronos and UKG experience a plus
- Ability to work successfully in a team environment in close proximity to co-workers and other office personnel
- High degree of confidentiality, professionalism and emotional intelligence
- Detail oriented and logical, able to recognize exceptions and troubleshoot to resolve problems
- Ability to follow written step by step procedures
- Consistently and accurately file, and maintain good organization with in-process documents
- Positive attitude and people skills, understanding and respecting our internal customers
- Good attendance required
- Bilingual English/Spanish a plus
- GED or High School diploma required, additional education is a plus
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, and be able to meet the physical requirements of this position with/or without reasonable accommodation. Must be able to work flexible hours, overtime when needed.
Carpenter Co. conducts pre-employment drug testing on all applicants that receive and accept a written offer of employment.