PDR Accountant II

Salary: $52,000 - $65,828

Grade: 20

The Division of Business and Finance (DBF) is looking for a highly motivated individual to join our team as an Accountant II. This position applies Generally Accepted Accounting Principles (GAAP) and Governmental and Financial Accounting Standards Board (GASB and FASB), theories and concepts in a state governmental environment to monitor Prescription Drug Rebate and Fixed Assets activities.

* Interact with Agency's Third Party Contractor to provide oversight for Prescription Drug Rebate activity to ensure contract compliance. Track the generation and mailing of quarterly invoices by contractor to drug labelers. Monitor contractors collection efforts including mailings of Dunning letters, identifying and resolving drug labeler disputes and monitoring the percentage of dollars collected to dollars invoiced.

* Monitor, track and report activity related to both National and Supplemental Drug Rebates and incorporate IHS/638 specialty drugs. This includes ensuring timely invoicing occurs 45 days after the end of the quarter for National rebates and 55 days after the end of the quarter for Supplemental rebates. Notify management of total invoiced amounts for both rebate programs.

* Process receipt of payments from prescription drug labelers including deposit preparation utilizing BofAs CashPro system & Arizona State Treasurer notices. Ensure the receipts are posted against prescription drug rebate invoices in contactors proprietary drug rebate automated system. Prepare monthly reconciliation of cash receipts between the Bank of America statement, AZ State Treasurer's Office reports & the Contractor's system.

* Prepare monthly/quarterly reports for Agency management of Prescription Drug Rebate activity. The reports should reflect the National and Supplemental rebate activity separately as well as combined. Prepare interest and inter-agency transfers (ADHS). Prepare monthly Prescription Drug Rebate fund reconciliation. Prepare PDR portion of the CMS-64, review and consolidate PDR CMS-64-9R for the Financial Reporting unit.

* Utilize the appropriate eligibility FMAP rate and track the utilization of Prescription Drug Rebate cash to determine the amount to return to the Federal government. Prepare Federal and State transfers between the Prescription Drug Rebate, Long Term Care and General Funds to offset the monthly capitation expenditures. Perform analysis of available allotment to appropriately use type 1 and/or type 3 appropriations for the transfers.

* Prepare quarterly financial review for Prescription Drug Rebate activities. Perform reconciliation of PDR Fund incorporating net activity for the month, outstanding payments and "tail" amounts owed to Federal government. Analyze activity to provide explanations for variances between months.

* Review payment records and utilize information from ISD to identify fixed assets that need to be recorded in the AFIS Fixed Asset Module. Enter appropriate assets into the AFIS Fixed Asset Module. As disposals occur, enter the disposal information into the AFIS Fixed Asset Module.

* Conduct a physical inventory of assets in partnership with ISD. The inventory should include both central and field offices. A virtual inventory of assets will be conducted for VO employees. Reconcile physical inventory to inventory records noting disposals and acquisitions. Resolve discrepancies.

* Prepare the Programmatic Debts Owed report quarterly for review. Report must be submitted to ADOA-GAO and the Attorney Generals Office by the close of business the third Monday following the end of each quarter.

* Knowledge and application of Generally Accepted Accounting Principles (GAAP), Governmental and Financial Accounting Standards Board (GASB and FASB) pronouncements and cash and accrual basis accounting, Generally Accepted Auditing Standards (GAAS) and

* Knowledge and experience with methods and techniques of development of data processing related to large financial systems; accounts receivable receipt and collection processes, including coordination with collection agencies/contractors; methods to monitor acquisitions and disposals of fixed assets and processes to conduct physical inventories of fixed assets.

* Knowledge of Federal and State laws, regulations and policies governing AHCCCS programs outlined in the Code of Federal Regulations (CFRs), Arizona Revised Statutes including current legislative session law, State Accounting Rules (Arizona Accounting Manual), and AHCCCS administrative policies and procedures.

* Knowledge and experience with methods and techniques of development of data processing related to large financial systems; accounts receivable receipt and collection processes, including coordination with collection agencies/contractors; methods to monitor acquisitions and disposals of fixed assets and processes to conduct physical inventories of fixed assets.

* Skill in work organization and accomplishment, in analysis, interpretation and communication of financial data, in spreadsheet and database development, in oral and written communication, in problem solving techniques and in imparting knowledge to others.

* Skill in working with staff from outside contractors for the purpose of monitoring service level agreement in third party administration contracts.

* Proficiency with Windows, Excel, Word, Access, Cognos and other PC-based accounting, database, spreadsheet, data warehouse and mainframe software including the Arizona Financial Information System (AFIS) and Procure AZ/Arizona Procurement Portal (APP).

* Ability to resolve problems and questions from management, peers, subordinate staff and staff with other State Agencies or Contractors regarding work processes, policies, contract compliance, organization or methods of financial data compilation and reporting.

* Ability to write reports summarizing financial data compilation, interpretation, analysis; the ability to write operating procedures for work assignments; the ability to work effectively and efficiently in a high paced, continuously changing environment with frequent interruptions; the ability to multi-task and work with flexibility.

Bachelors degree with a major in accounting or finance from an accredited college or university is preferred.

At AHCCCS, we promote the importance of work/life balance by offering workplace flexibility and a variety of learning and career development opportunities. Among the many benefits of a career with the State of Arizona, there are 10 paid holidays per year, accrual of sick and annual leave, affordable medical benefits and participation in the Arizona State Retirement Plan.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-417-4497.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.