Planning Services Manager

Definition

Under general supervision of the Community Development Department (CDD) Director, provides leadership for planning and coordinating the Community's land use and development work by the Planning Services (PS) Division. Acts in an advisory capacity to the SRPMIC Tribal Council and other stakeholders regarding all short and long-term land use and development planning related issues and projects. Works to align the PS Division's workflow with the Community's land use and development master plans and goals. Provides continuous and quality outreach to Community Members regarding critical projects and initiatives that affect landowners and the Community overall. This job class is treated as FLSA Exempt.

Essential Functions: Essential functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Examples of Tasks

1. Strategic Planning : Initiates, develops and improves the PS Division's strategic planning process including creation and maintenance of Division Mission and Vision Statements.

• Provides organizational structure to support the mission and objectives for the PS Division.
• Aligns the Division's project work with the Community's overall land use and development planning policy.
• Works to continuously improve Division operational practices, procedures, policies and protocols to meet objectives.
• Strives to continuously identify program areas for positive change and improvement.

2. Mentoring, Supervision & Lead ership: Provides mentoring, supervision and leadership to the PS Division staff including the following.

• Models professional and leadership behavior for PS Division staff.
• Helps evaluate and improve the effectiveness of the PS Division service delivery using industry benchmarks and SRPMIC practices.

• Mentors the Division staff so they attain the technical and service skills along with experience to perform independently and attain further career progression goals.
• Assigns and monitors workflow among staff and ensures appropriate distribution of work. Clearly communicates work assignments, objectives and expectations.
• Evaluates operations and activities of assigned responsibilities.
• Coordinates division activities to enhance efficiency and quality customer service.
• Monitors and reports personnel attendance and leaves.

3. Land Use & Development Planning : Advises the CDD Director on planning-related matters. Advises the Tribal Council, various boards, commissions, committees and elected officials on planning-related issues.

• Evaluates Community development goals and objectives for land use.
• Assists the Tribal Council with the update of land planning documents through public Community hearings.
• Researches, compiles and presents technical land use and development planning advice to the Tribal Council, the Land Management Board, Administration, the Community Manager and various government department Directors as needed.
• Reviews and recommends approval of contracts for outside professional land use, development planning and other planning-related services.
• Prepares Requests for Proposals (RFPs) and other solicitations and scopes of work for land planning and development projects.
• Solicits, procures and manages all required contract work associated with planning activities.
• Oversees and manages the preparation of site-specific plans, area development plans, and other long-range land use plans.
• Assists the Community Development Department Director with short and long-range land use and development planning and goals.

4. Community Outreach : Oversees the coordination, decision making, reporting and Community outreach related to land use and land development applications in accordance with SRPMIC codes and ordinances and other established practices.

• Proactively provides accurate information and quality education to Community Members regarding land use and development issues and projects.

5. Budget Planning & Management : Works with the CDD Director to help develop the PS Division's annual budget request and monitors operating expenditures to ensure budget plan compliance.

• Monitors and controls expenditures.
• Acts as the primary contact for Division funding issues regarding programmatic, budget and compliance.
• Maintains accurate program documentation and provides reports as required.
• Ensures adherence to special project budgets.

6. Reporting, Operations & Administration : Assumes responsibility for all PS Division's program reporting, operations and administration.

• Prepares reports on operations and activities while recommending improvements and modifications.
• Performs and manages special projects at the request of the CDD Director or designee.
• Establishes and records all program metrics and data. Works to continuously improve statistics gathering and reporting processes.

7. Miscellaneous : Performs other job related duties as assigned by the CDD Director.

Knowledge, Skills, Abilities and Other Characteristics :

• Knowledge of the history, culture, laws, rules, customs and traditions of the Salt River Pima-Maricopa Indian Community.
• Knowledge of the purpose, current issues, projects, organization and employee responsibilities of the Division.
• Knowledge of the principles, practices and methods of short and long-range planning.
• Knowledge of the principles and techniques of management, supervision, budgeting and program evaluation.
• Knowledge of SRPMIC's Vision Statement and CDD mission along with zoning and development ordinance, guidelines and policies.
• Knowledge of zoning procedures, hearing procedures and permit processes.
• Knowledge of Geographic Information System (GIS) applications.
• Ability to analyze data, draw logical conclusions and make sound decisions and recommendations.
• Ability to facilitate change.
• Ability to plan and administer a division-level budget.
• Ability to exercise resourcefulness in addressing new problems.
• Ability to ensure compliance with statutory deadlines and budgetary limitations.
• Ability to resolve work procedure problems and questions presented by subordinate level employees.
• Skill listening well and communicating effectively with employees, Community members and members of the public having varying educational backgrounds and values.
• Skill organizing and prioritizing workload and managing multiple simultaneous projects.
• Skill establishing and maintaining effective working relationships with those contacted in the course of work.
• Skill communicating with and instructing others using both legal/technical and non-technical language as appropriate to provide explanations to those for whom the subject matter is unfamiliar or difficult to understand.
• Skill developing and implementing measures of accountability.
• Skill investigating, analyzing, evaluating and resolving operational and personnel problems.

Minimum Qualifications

• Education & Experience: A Bachelor's degree from an accredited college or university in Architecture, Regional and Urban Planning, Landscape Architecture or a closely related field is required.
  
  • 5 years direct work experience in the planning and development design required.
    
  • 3 years supervisory experience required.
    
  • A Master's Degree is preferred.
    
  • Certification by the American Institute of Certified Planners is preferred.
    

• Equivalency: Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.
  

• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
  

Special Requirements

Maybe required to work beyond normal work hours including nights, weekends and holidays.

May be required to travel.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Benefits:

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.