Preschool Intake Specialist (Records Clerk)

Position Type:
District Support

Date Posted:
2/20/2025

Location:
Ira Murphy Elementary - Peoria, AZ

Closing Date:
03/28/2025

Additional Information:
Position Title: Preschool Intake Specialist (Records Clerk, Special Education)
Department: Special Education
Supervisor: Director of Special Education
Term of Employment: 12 months
Salary Classification: 9

Job Summary: Performs a variety of clerical, secretarial and related functions associated with the support of the district preschool program.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:

• Serves as first point of contact for early childhood Child Find. Answers phones and guides parents through the process.
• Performs clerical duties for Preschool Assessment Team including typing correspondence and office forms, etc. Operates office machines such as computers, copier and fax.
• Maintains office supplies and completes warehouse requisition forms.
• Collaborates and coordinates community contacts for AzEIP transitions and Child Find.
• Maintains calendar, schedules and records for AzEIP transitions and Child Find.
• Creates initial special education files and ensures accuracy of items, correct file sequence and completeness of file.
• Manages paperwork for transfer students ensuring all components are provided by parents or previous school district.
• Navigates Synergy for initial intake and registration.
• Navigates IEP Pro for initial intake and to create student profile.
• Collaborates with Preschool Registration Office.
• Assists in coordinating class lists.
• Performs other duties as assigned or required.

KNOWLEDGE AND SKILLS:

• Must be able to read, write and speak the English language.
• Skill in learning special methods and procedures for working with young children of diverse abilities.
• Knowledge of applicable federal, state, county and city statutes, rules, policies and procedures, including Arizona Department of Health Services Child Care Licensure regulations.
• Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
• Skill in establishing and maintaining confidential and public information files, records and databases.
• Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.
• Fluency in ability to speak, read and write Spanish preferred.

MINIMUM QUALIFICATIONS: A high school diploma or GED, AND one (1) year of relevant secretarial, clerical and customer service or closely related experience.

OTHER REQUIREMENTS:

• Must be able to pass a fingerprint and background clearance check.
• Must be able to obtain and maintain an Arizona drivers license.
• May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
• May be required to work outside normal working hours.
• May be required to travel to perform work functions.