Procurement Contracts Supervisor

Procurement Contracts Supervisor

Arizona State University

SCM PUR Sourcing

102579BR

Campus: Tempe

Job Description

Under general direction, supervises the contracts group responsible for preparing contracts, negotiating terms and conditions, and serving as the intermediary between the Office of General Counsel and Risk Management, and other affected departments. Responsible for maintaining and updating contract processes and systems, and monitoring changes to Arizona Board of Regents (ABOR), federal, state and university regulations and policies to ensure university compliance.

Salary Range

$70,000 - $82000 per year DOE.

Close Date

22-July- 2024

Essential Duties

With administrative guidance, supervises the daily activities of the contracts group responsible for preparing contracts, negotiating terms and conditions, and collaborating with university stakeholders and suppliers. Initiates, negotiates and develops, monitors and audits complex contractual agreements for all campuses. Reviews and provides guidance for direct reports who are reviewing contractual terms and conditions to ensure compliance with ABOR, federal, state and university regulations and policies. Maintains current knowledge of University and ABOR directives that affect procurement contractual agreements and communicates to stakeholders, implementing change as needed. Oversees maintenance of contract database ensuring that files are complete. Reviews proposed, revised and current contracts for risk management, insurance, indemnification, and other pertinent issues to ensure adherence with contract requirements. Implements programs and tools for consistent interpretation of University, ABOR, federal and state laws, regulations, and policies affecting contract activities. Delivers in-house training to promote participation and understanding of the contract process. With oversight, provides guidance and direction to improve contract legal compliance and risk management mitigation. Works with procurement management and suppliers to resolve purchase order conflict in reference to terms and conditions. Serves as a liaison with the Office of General Counsel (OGC), Risk Management, Suppliers, departments/units, and executive management for contract negotiations, agreements and procurement activities. Provide oversight of staff to coordinate the activities and to ensure adherence with stated outcome, timeframes and standards. Prepares reports, correspondence and documents as requested by senior management.

Minimum Qualifications

Bachelors degree in Business Administration, Contract Administration, Procurement/Supply Chain Management or related field AND three (3) years of procurement, contract management/administration experience which includes one (1) year of supervisory experience; OR, Seven (7) years of procurement, contract management/administration experience which includes one (1) year of supervisory experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Bachelors degree in Business Administration, Contract Administration, Procurement/Supply Chain Management or related field AND three (3) years of procurement, contract management/administration experience which includes one (1) year of supervisory experience; OR, Seven (7) years of procurement, contract management/administration experience which includes one (1) year of supervisory experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement

At ASU, we care about our employees. We offer a total rewards package that includes:

• AZ state school tuition reduction for employees and their dependents and spouse; all available on day one of employment.
• Competitive wages.
• Disability and leave program for income protection.
• Employee assistance for confidential and free behavioral health services.
• Generous accrual of paid sick and vacation time.
• Low cost dental, health, life and vision insurance benefits; all available on day one of employment.
• Paid adoption and fertility subsidies.
• Paid time for professional development and volunteering.
• Retirement programs with employer match; designed to promote long-term savings and provide income upon retirement.
• Wellness program for preventative health education and screenings.
• Wide variety of employee discounts through ASU partnerships.

More info can be found here: (https://cfo.asu.edu/benefits).

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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