Program Coordinator (Obstetrics and Gynecology)

Extended Job Title
Program Coordinator (Obstetrics and Gynecology)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
The primary responsibility is to ensure, organize, and maintain an active, accurate, and operational surgery schedule.
Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care services.
Works in close contact with surgeons and doctors to manage their organizations' and departments' surgeries. Schedule
patient appointments for outpatient surgery in a hospital or healthcare facility.

Requisition ID
29508BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions

• Coordinates the surgery schedule for one or more doctors, informs doctors and patients of any changes to the schedule and communicates with the surgical team and with patients regularly so that everyone is well informed of the plan for the day of surgery.
• Schedule procedures from the physicians office using established hospital guidelines and ensure sufficient information is distributed to the patients and all necessary parties, including hospital departments, primary-care physicians, and surgeons, through productive open, and effective communication.
• Maintain the surgical scheduling system. Create a daily surgery schedule and surgical log for all departments concerned. Schedule patients for surgical procedures. Complete patient paperwork for scheduling. Ensure that all required equipment is ready for appointments. Verify physician orders. Responds to calls, e-mails, complaints, and queries that patients might have. Provide information and updates in regards to patients' surgery schedules. Assure appropriate coordination with other hospital departments when special surgical needs occur.
• Schedule surgical procedures by phone or in person. Perform clerical duties such as answering phones, maintaining records and accounts, and greeting patients. Enter notes/special instructions needed for scheduling in electronic medical records. Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.
• Confirms the patients insurance provider and either obtains prior authorization or communicates the need for prior authorization to appropriate parties as needed.

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Preferred Bilingual English and Spanish
• Electronic Medical Records (EMR)
• Understanding of Managed Care System
• Medical Terminology

Campus
HSC - El Paso

Department
Ob Gyn Dept Elp Genl

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Occasional Duties

• Coordinates operating rooms, schedules of surgeons and assistants needed (combine cases), for the procedure and equipment. Gathers and records financial and insurance information. Take reservations for surgeries and schedules a date based on the availability of the surgeon and the medical conditions of the patients.
• Provides accurate, detailed information to patients regarding test preparations, time of patients' scheduled arrival, and any other directional information needed: takes appropriate action in responding to questions from patients. Duties involve making appointments, changing appointments, and canceling appointments or surgeries.
• Ensures patients have proper medical clearance and pre-surgical testing as needed. Completes pre-procedure phone calls and confirms appointment times with patients via telephone as needed.
• Provide monthly reports to Administrator, Department Chair and Providers.
• All other duties assigned by the Department Chairperson and Department Administrator.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.



Required Qualifications

• High school plus six years experience in related field
• Additional education may substitute for experience on a year for year basis

Does this position work in a research laboratory?
No

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.