Program Coordinator

Arizona State University

Program Coordinator

Sch Cnslng & Cnslng Psych/T

Campus: Tempe

104490BR

Job Description

The School of Counseling and Counseling Psychology is seeking two highly motivated program coordinators to plan, organize, and coordinate essential support activities and functions for the school’s doctoral, online master, and undergraduate programs. The coordinator will provide administrative support for admissions (Masters and PhD only), course scheduling, recruitment, graduate assistantship hiring, doctoral funding, accreditation processes, event planning, graduate practicum, internship, field placement, and student support. 

Salary Range

$53,000 - $59,000 per year; DOE

Close Date

24-September-2024

Essential Duties

• Administers admissions process and meets with graduate students as needed.
• Provides support for accrediting and credentialing bodies (APA and AZBBHE).
• Serves as liaison to Graduate College liaison to support doctoral and master student activities and milestones.
• Oversees and provides logistical support to doctoral and master program events (e.g., orientation, informational sessions, student events, hooding ceremony).
• Provides administration and coordination of undergraduate and graduate course schedules, offerings, and edits.
• Schedules courses and dissertation defenses into rooms with ASTRA.
• Gives students enrollment overrides, quick enrolls, and meets with students as needed.
• Communicates and coordinates with CISA Centralized Support. Generates and maintains organized and accurate graduate student files and records in online management system. 
• Assists with disseminating various types of student communications (e.g., admissions letters, program information, opportunities, and important reminders).
• Provides administrative support for student site application process across all levels of the process (pre-screening, application, and disposition).
• Provides administrative support for site approval process (identifying sites, collecting necessary data for vetting, coordinating communication with sites and potential sites).
• Serves as administrative liaison between academic programs and sites.
• Supports the generation or renewal of Site Placement Agreements (SPA) between ASU and the sites; ensure that site SPAs are renewed before expiration; maintain records of current and past SPAs.
• Process enrollment of students who have been approved for practicum, internship, and/or field placement.
• Provides administrative support to faculty who are teaching, supervising, or otherwise overseeing students at external sites.
• Provides administrative support to the admissions process.
• Provides administrative support and coordination for counselor comprehensive examinations.
• Coordinates graduate funding (e.g., tracking funding, supporting the assignment of school assistantships, and helping the school to nominate and award students for key fellowships).
• Assistance with School assessment reports and additional data reporting.
• Attends and participates in SCCP Faculty meetings and retreats. Assist with event coordination.
• Other duties and special projects as assigned.

Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of issues related to undergraduate and graduate education.
• Demonstrated use of problem-solving skills; critical thinking; time management skills; and rapidly adapting to and effectively utilizing new technology, practices, and policies.
• Experience in establishing and maintaining effective working relationships with colleagues, faculty, and students.
• Evidence of effective communication skills.
• Organizational experience while prioritizing multiple tasks in a fast-paced, detail-oriented, and service-focused environment.
• Demonstrated experience and sensitivity in collaborating with colleagues and students from diverse backgrounds, with a strong commitment to creating an inclusive work and learning environment where students from various cultures, backgrounds, and personal experiences are welcomed and empowered to thrive.
• Experience with ASU technological resources such as Salesforce, Peoplesoft, AdAstra, and AppXtender.
• Experience with Microsoft Office applications, Adobe, DropBox, and Google Suite tools.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting. 
• Use of office equipment including a desktop computer, phone, and additional office equipment (printer, etc.).
• Lift up to 20 pounds.
• Ability to clearly communicate to perform essential functions.
• Work both independently or within a complex structured team.
• Work from general instructions on standard job duties and specific directions/instructions on new assignments. 
• Exercise judgement within defined procedures and practices to determine appropriate action.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

Department Statement

ASU's College of Integrative Sciences and Arts values diversity, and continually strives to foster a welcoming and inclusive environment. We are home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,200 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/ 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format (e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

A cover letter is required.

Applicants must be eligible to work in the United States; ASU College of Integrative Sciences and Arts will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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