Program Coordinator Sr. - Payroll Time and Attendance (Business Operations)

Program Coordinator Sr. - Payroll Time and Attendance (Business Operations)

Arizona State University

FDM Business Services

Campus: Tempe

100999BR

Job Description

Facilities Development and Management, Business Operations, seeks a Program Coordinator Sr. to provide division-wide services in the areas of Payroll/Time and Attendance.

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following employee benefits to enhance the total compensation of its staff:

• Flexible work schedules
• 22 days of vacation leave, 12 days of sick leave and 10 paid holidays annually for all staff
• World-class educational opportunities at deeply discounted rates for employees and eligible family members through its employee tuition reduction program. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Comprehensive and very affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

Salary Range

$50,000 – $52,500 per year; commensurate experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date

08-May-2024

Essential Duties

• Perform Department Time Administrator (DTA) duties: review and reconcile timesheets each biweekly pay period ensuring accuracy and compliance with university policies and employment laws (e.g., FLSA, FMLA). 
• Review employee time entry, communicate with supervisors for needed information to time entry to ensure accuracy, completeness and proper authorization. 
• Manage, enter and track Exempt Absence requests
• Perform biweekly payroll reconciliations, review and analyze information for accuracy.
• Prepare and enter expense transfers, position changes, pay adjustments, and additional payments.
• Prepare and enter employee terminations, review new hire paperwork for accuracy into PeopleSoft.
• Create and maintain department employee personnel records; create and maintain department forms; prepare and distribute various payroll reports and communications. 
• Liaise with other university departments (e.g. Financial Services, Human Resources). 
• Utilize computer to access and maintain information in PeopleSoft, Kenexa BrassRing, Excel, Word, and Access. Review and analyze information from reports.
• Work independently to complete assignments and meet all payroll deadlines.
• Provide training to departments on time and attendance procedures and payroll related topics.
• Maintain confidential information and records and adhere to record retention policies. 
• Communicate effectively with supervisors or staff regarding university policy and procedures.
• Provide back-up support to other unit staff; assist with special projects. 
• Establish and maintain effective working relationships and the ability to work in a team environment.
• Use ability to clearly communicate to perform essential functions.

DAYS AND SCHEDULE: Monday-Friday 8:00 a.m. – 5:00 p.m.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in: 

• Payroll processing (e.g. data entry, pay adjustments, termination payouts, overtime calculations, analyzing payroll data)
• Reconciling time and attendance records
• Performing payroll reconciliations and audits
• Using Microsoft Office (e.g., Word, Excel, Access, Outlook, PowerPoint)
• Filing and record management
• Working within tight deadlines with attention to detail

Knowledge of:

• Payroll policies, practices and procedures
• Basic accounting principles
• State and Federal regulations (e.g., FLSA, FMLA)

Ability to:

• Analyze payroll data for accuracy 
• Work independently and in a team environment
• Establish priorities and meet tight deadlines

Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand/sit for varying lengths of time and travel moderate distances to perform work.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd). 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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