Program Coordinator Sr. – Preventive Maintenance (Tempe Campus)

Arizona State University

Program Coordinator Sr. – Preventive Maintenance (Tempe Campus)

Campus: Tempe

JR102509

End Date: February 24, 2025 (16 days left to apply)

Apply before midnight Arizona time

Department Statement:

What’s in it for you?

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:

Flexible work schedules

• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

• Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.
• Must pass pre-employment physical examination post offer of employment to include asbestos worker clearance, respiratory clearance questionnaire and respiratory fit test.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Job Description:

Facilities Development and Management is seeking a Program Coordinator Sr. to support the preventive maintenance (PM) program on ASU’s Tempe campus. This role helps ensure effective scheduling, workflow management, and equipment audits to maintain operational excellence.

Essential Duties

• Develop and maintain preventive maintenance (PM) schedules using internal CMMS software.
• Audit equipment and gather data in areas such as rooftops, equipment rooms, ceiling spaces, tunnels, vaults, etc.
• Maintain accurate records of PM activities.
• Collaborate with project managers on maintenance-related initiatives and facility improvement projects.
• Organize and update document tracking systems, databases, and spreadsheets.
• Compose professional correspondence, manuals, presentations, and reports.
• Provide support for departmental training and create instructional materials.
• Track, compile, and distribute performance and compliance reports.
• Manage departmental computer assets and ensure effective record-keeping systems.
• Schedule and coordinate meetings using tools like Outlook.
• Perform other duties as assigned to support the department’s goals.
• Clearly communicate to perform essential functions of the job. 

DAYS & SCHEDULE: Monday-Friday, 6:30AM – 3:00PM

Salary rate

$52,000 to $56,000 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Experience in:

• Managing preventive maintenance programs and work order systems (e.g., TMA, SchoolDude).
• Performing building and equipment audits, including HVAC, electrical, plumbing, and fire systems.
• Scheduling and managing electronic calendars.
• Creating and updating record-keeping systems, databases, and spreadsheets.
• Using software such as Microsoft Office (Excel, Word, PowerPoint), Workday and Google Workspace (Docs, Sheets, Forms).
• Composing professional documents, presentations, and reports with a high degree of accuracy.
• Demonstrating organizational skills and multitasking in a fast-paced environment.
• Building strong working relationships and collaborating effectively.
• Reading and interpreting blueprints and/or electronic drawings.
• Labeling and tagging systems and equipment for inventory and maintenance tracking.
• Evidence of effective communication skills.

Working Environment

• Office environment with occasional work in field settings, including confined spaces, varying temperatures, and adverse conditions.
• May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed and may include the use of Personal Protection Equipment (PPE) (e.g. safety glasses, hearing protection, negative pressure and positive pressure respirator). Use of PPE may require medical clearance prior to use.  Physical requirements include climbing ladders, lifting up to 50 pounds, and walking moderate distances.
• Regular use of standard office equipment and computer systems.
• May drive University carts and vehicles.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$2478.htmld

To be considered, your application must include all of the following attachments: 

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

ASU Statement 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.  

Notice of Availability of the ASU Annual Security and Fire Safety Report 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.

About Us

Notice: If you are a Current Employee or Contingent Worker, please log into Workday to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. 

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/jobs/details/Program-Coordinator-Sr---Preventive-Maintenance--Tempe-Campus-_JR102509?q=JR102509