Job Description
Diocese of Tucson Catholic Cemeteries
Job Description
Job Description
Job Title: Receptionist Exemption Status: Non-exempt
Status: Full Time
Department/Location: Catholic Cemeteries/Tucson, AZ
Primary Function: Under the direction of the Executive Director of Cemeteries and/or Office Manager, the Receptionist is responsible for performing a variety of reception, administrative and secretarial duties for the Catholic Cemeteries. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, "Live in a manner worthy of the call you have received." (Eph. 4:1)
Essential Duties and Responsibilities:
- Support the Diocese of Tucson and the Churchs spiritual and pastoral mission
- Shall abide by Catholic principles in the employees professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
- Receive all visitors and clients in a professional and caring manner.
- Maintain the confidentiality of information and cemetery records, staff, and families; respect the privacy of all persons
- Foster communication and works collaboratively with all other cemetery employees
- Answer and handle telephone calls in a professional and courteous manner
- Provide concise information, and contact phone numbers in a timely manner to Cemetery Staff when messages are left.
- Pickup, sort, handle, and distribute mail and packages daily as required; perform bulk mailings as necessary
- Accept fees and payments, maintain records and reconciliations as necessary; prepare deposit records from received payments at the end of shift daily
- Perform data entry, scan and maintain information in computer system data bases; including sales agreements, invoices, payments, merchandise orders, inventory control and other information, update physical record keeping systems of the cemetery including cards, files, and other documents.
- Maintain mailing lists, labels, Parish database, and Burial Calendar
- Provide Burial Schedule 48 hours in advance, daily.
- Provide secretarial and word processing support as required
- Maintain sign in logs and other records as necessary; control use of family rooms;
- Maintain a safe working environment, including security of buildings
- Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese and the parish; must be in communion with the Church
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
- Exercise courtesy to fellow employees, and the public
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
- Be able to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required
- Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background, criminal history, and credit history check
Education and Experience:
- High School Graduate or equivalent
- 1 years experience as a receptionist in a small, medium, or large firm or equivalent experience
Other/Preferred Skills:
- Bilingual (English/Spanish) preferred
Covenants of Employment:
Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
2c32b61279abed299ae10c06e05ceaf5