Job Description
Regional Administrative Assistant
Key Purpose
The Regional Administrative Assistant will provide high-level administrative support to executives and senior management This role involves managing schedules, handling correspondence, organizing meetings and maintaining records for the regional senior leadership team as well as assigned C-suite level department heads to ensure smooth operations, and effective communication within the organization. Preferred location is San Antonio area for hybrid working arrangement of in-office and remote.
Success Criteria
- Develop own skill base in line with agreed appraisal, taking responsibility for increased performance, and ensuring continued self-improvement
- Participate and embrace the development opportunities within group
Key Areas of Collaboration and Influence
- Communicate effectively with colleagues across the company so that information is disseminated effectively and participate in project groups and meetings as required
- Transfer best practice
- Promote and further develop ISS
Ideal Candidate Experience
- High school diploma or equivalent education
- Three years related experience or equivalent combination of education and experience
- Strong knowledge of MS Office (Outlook, Excel, Word, PowerPoint, etc.)
- Must be a team player and committed to working in a quality environment
- Ability to type a minimum of 50 w.p.m. accurately
- Excellent verbal, written, and organizational skills required
- Must be a team player and committed to working in a quality environment
- Demonstrates exceptional customer service skills
- Assists with scheduling and organizing project activities including meetings and training
Key Accountabilities
- Schedule Management: Maintain and coordinate executives calendar, schedule meetings, and arrange travel
- Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items
- Document Management: Prepare, review, and distribute documents, reports, and presentations
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times
- Project Support: Assist with special projects and initiatives within the People & Culture Team and within Information Technology
Physical Demands & Work Environment
- Work involves repetitive motions and sitting at a computer for extended periods of time
- General office environment, some travel may be required based on business demands
- Must be able to lift a minimum of 10 pounds
- Must be able to work under pressure and time deadlines during peak periods
ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The annual salary range for this position is $120000 per year - $150000 per year. Final compensation will be determined based on experience and skills and may vary from the range listed above.
As a global organization ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and positively influence the market wherever we operate.