Gila River Indian Community
Laveen, Arizona, United States
SECRETARY II / INTAKE SPECIALIST
Posted over 1 month ago
Job Description
EIVIPLOYIVIENT OPPORTUNITIESJob Title: Secretary II/Intake Specialist
Closing Date: 11/01/2023
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 24-079
Job Type: Full Time Regular
Department: District Seven Service Center
City: Laveen
Location: 8035 s. 83rd Ave
Area of Interest: Community Services
Salary/ Hourly Rate: $15.86 - $19.83 Hourly
DISTINGUISHING FEATURES OF THE CLASS:
The Secretary II/Intake Specialist is responsible for providing clerical and recordkeeping duties of all transactions
processed including intake of applications for applicable programs/departments throughout the Gila River Indian
Community. The Secretary II/Intake Specialist prepares files of basic documents, including participant eligibility
verifications.
ESSENTIAL FUNCTIONS:
o Correspond with the Tribal Enrollment Office for verification of participant enrollment; may correspond with
schools to verify participant enrollment (based on program requirements).
0 Answer applicant telephone calls regarding program and eligibility requirements; assist applicants in filling
out applications.
0 Accept applications from the public and examine for completeness; prepare files for new applicants, accordingto set filing system.Prepare the official count of assisted school funding to report to the Community.Input data into computer for future reference.Prepare and mail out notice of program or request for updated application information.Assist with disbursement of checks when received.Report any concerns regarding program procedures or occurrences to supervisor.Perform other related duties as assigned.REQUIRED KNOWLEDGE, SKILL AND ABILITY:Working knowledge of modern office filing system.Knowledge of modern office practices and equipment.Some experience in basic operation of computers.Ability to type simple forms and documents.Ability to understand and follow verbal and written instructions.
Ability to do and check basic arithmetic calculations.Ability to organize work under supervision.Ability to maintain accurate records and prepare reports.
0 Ability to establish and maintain effective working relationships with other employees, Community Officials
and the public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.REQUIRED EDUCATION/EXPERIENCE:
High School diploma or GED and a minimum of two (2) years performing general clerical duties in an office
setting; which includes training in office productivity software and the use of modern office equipment.ADDITIONAL RE! 2UIREMENTS:
- Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission of the
application.
0 Required to pass a background check.Non-Supervisory, Hourly Position
Reports to Director or designee
BENEFITS INFORMATION:
Medical - EPO or PPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network Prescription Program Dental - Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150
(family) deductible for basic and major services Vision - plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero co-
pay Life and AD&D - We offer voluntary or supplemental life insurance for Employee & Dependents through
METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.Other Voluntary Bene?ts -
Flexible Spending Account (FSA) Short Term Disability Long Term Disability Employee Assistance Program
12 Paid Holidays Vacation Leave Sick Leave
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference
Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Emplovment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.
0rg
Closing Date: 11/01/2023
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 24-079
Job Type: Full Time Regular
Department: District Seven Service Center
City: Laveen
Location: 8035 s. 83rd Ave
Area of Interest: Community Services
Salary/ Hourly Rate: $15.86 - $19.83 Hourly
DISTINGUISHING FEATURES OF THE CLASS:
The Secretary II/Intake Specialist is responsible for providing clerical and recordkeeping duties of all transactions
processed including intake of applications for applicable programs/departments throughout the Gila River Indian
Community. The Secretary II/Intake Specialist prepares files of basic documents, including participant eligibility
verifications.
ESSENTIAL FUNCTIONS:
o Correspond with the Tribal Enrollment Office for verification of participant enrollment; may correspond with
schools to verify participant enrollment (based on program requirements).
0 Answer applicant telephone calls regarding program and eligibility requirements; assist applicants in filling
out applications.
0 Accept applications from the public and examine for completeness; prepare files for new applicants, accordingto set filing system.Prepare the official count of assisted school funding to report to the Community.Input data into computer for future reference.Prepare and mail out notice of program or request for updated application information.Assist with disbursement of checks when received.Report any concerns regarding program procedures or occurrences to supervisor.Perform other related duties as assigned.REQUIRED KNOWLEDGE, SKILL AND ABILITY:Working knowledge of modern office filing system.Knowledge of modern office practices and equipment.Some experience in basic operation of computers.Ability to type simple forms and documents.Ability to understand and follow verbal and written instructions.
Ability to do and check basic arithmetic calculations.Ability to organize work under supervision.Ability to maintain accurate records and prepare reports.
0 Ability to establish and maintain effective working relationships with other employees, Community Officials
and the public.
0 Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.REQUIRED EDUCATION/EXPERIENCE:
High School diploma or GED and a minimum of two (2) years performing general clerical duties in an office
setting; which includes training in office productivity software and the use of modern office equipment.ADDITIONAL RE! 2UIREMENTS:
- Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission of the
application.
0 Required to pass a background check.Non-Supervisory, Hourly Position
Reports to Director or designee
BENEFITS INFORMATION:
Medical - EPO or PPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network Prescription Program Dental - Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150
(family) deductible for basic and major services Vision - plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero co-
pay Life and AD&D - We offer voluntary or supplemental life insurance for Employee & Dependents through
METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.Other Voluntary Bene?ts -
Flexible Spending Account (FSA) Short Term Disability Long Term Disability Employee Assistance Program
12 Paid Holidays Vacation Leave Sick Leave
Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference
Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If you are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Emplovment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.
0rg
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