Senior Buyer

Definition

Under supervision from the Purchasing Supervisor, performs senior level purchasing tasks in the day-to-day operation of the SRPMIC Finance Department's Purchasing Division. Acts in Buyer "Lead" capacity by providing mentorship & training to Buyer staff. Provides direction to staff and customer departments in all procurement related matters. Performs complex procurement activities. This job class is treated as FLSA exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, abilities, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Examples of Tasks

1. Training/Mentoring: Assists the Purchasing Supervisor with training and mentoring of Buyers.

• Mentors Buyers so they attain the technical and customer service skills along with experience necessary to perform independently and attain further career progression goals.
• Assigns and monitors workflow and provides direction to Purchasing staff in absence of Purchasing Supervisor and the Purchasing Manager.
• Helps train Purchasing division staff regarding standardized, professional purchasing practices and procedures.
• Develops procurement training material and delivers to customer department staff, with emphasis on process and compliance.

2. Purchasing. Performs and facilitates SRPMIC procurement activities and compliance therewith.

• Understands and supports Community's preference program in procurement.
• Oversees Community's solicitation processes (RFB, RFP, etc.)
• Conducts negotiations with suppliers and monitors performance.
  • Ensures compliance with SRPMIC and/or other regulations, policies, procedures and procurement guidelines.
• Assumes "overflow" tasks from other Purchasing division staff as necessary or directed.
• Acts as lead Buyer for Departments with larger spends.

3. Customer Service: Evaluates and improves the Purchasing division's customer service effectiveness.

• Supports resolution of administrative and clerical issues.
• Develops and implements best business practices in the area of procurement, ensuring compliance with federal and tribal regulations.
• Works to continuously improve operational policies, practices, procedures, methodologies as well as overall administrative and clerical services.

4. Compliance: Ensures compliance with Procurement, P-Card and other procurement-related policies.

5. Supplier Relations: Selects Supplier, evaluates Supplier performance and utilizes various sources to fill orders as directed.

6. Miscellaneous: Performs other job related duties as assigned by the Purchasing Supervisor, Purchasing Manager, or Finance Director.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of established purchasing requirements, guidelines and generally acceptable purchasing practices and procedures.
• Knowledge of market conditions, sources of supply, procurement laws and regulations.
• Knowledge of governmental and private sector budgetary policies and procedures, accounting principles and practices.
• Knowledge of various purchasing acquisition methods.
• Knowledge of maintenance agreements and contracts.
• Knowledge of standard and complicated contracts and purchase orders.
• Knowledge of mentoring and training processes and practices.
• Knowledge of purchase order systems.

• Skill understanding and applying complex rules, regulations and guidelines.
• Skill using Internet searches, online databases, and online-portals.
• Skill reviewing and modifying contract terms in order to protect the interests of the organization.
• Skill using personal computer and related software, including but not limited to Microsoft Excel and Word.

• Ability to make independent judgment regarding the quality of commodities based upon factors other than price.
• Ability to handle multiple priorities and projects.
• Ability to effectively negotiate.
• Ability to manage staff workflow.
• Ability to conduct subject matter market research.
• Ability to communicate effectively verbally and in writing.
• Ability to prepare and present written and verbal reports and presentations,
• Ability to establish and maintain supplier relationships.

Minimum Qualifications

• Education and Experience: A Bachelor's degree from an accredited college or university in Supply Chain, Business Administration, or closely related area AND 7 years full-time experience as a Buyer in purchasing or closely related field. Lead level or supervisory experience as well as hands-on experience in PeopleSoft FSCM is highly desirable.
  
  
  • Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.
  
  
  
  • Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
  
  

Special Requirements

• May be required to work beyond normal work hours on occasion, including some nights and weekends.
  

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.