Senior It Project Manager

Definition

**This is a grant funded position**

Definition : Under the general supervision of the Salt River Pima-Maricopa Indian Community (SRPMIC) Information Technology (IT) Department's Assistant IT Director (PMO & Applications), the Senior IT Project Manager is responsible for the successful completion of all IT projects. Works with the IT department staff and clients to complete assigned implementations of new IT systems and/or system upgrade projects. Guides IT resources towards ultimate client business solutions and assumes a leadership role in ensuring proper project planning, resources scheduling, project budget management, project evaluation and client satisfaction. This job class is treated as FLSA Exempt.

Essential Functions : Essential functions may vary among positions and may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive listing of tasks performed by all positions in this classification.

Distinguishing Features : The Senior IT Project Manager is responsible for the implementation of IT projects to support the Community's outpatient ambulatory healthcare clinic called the River People Health Center (RPHC). Project management experience in a healthcare environment and OCHIN EPIC EHR experience is preferred.

Examples of Tasks

1. Project Management: Determines, documents, and manages project scope, schedule and budget.

• Serves as project manager on multiple concurrent complex projects.
• Utilizes and strictly follows the approved SRPMIC project management methodology. Ensures methodology is followed by entire project team.
• Communicates effectively to all levels of the organization.
• Takes ownership of project budget and schedule. Tracks project expenses and staff hours worked weekly.
• Prepares monthly status reports and presents project status reports to customers, sponsors, management and administration. Commits to a quality project.
• Leads a project team composed of IT staff, internal customers and consultants. Facilitates the advancement of the project through various phases of project implementation.
• Analyzes projects to ensure conformance with Community and IT strategic plans.
• Seeks opportunities to improve original project intent.
• Resolves the most difficult problems and conflicts, both technical and not technical.
• Ensures that project progress, assumptions, scope changes, issues and risks are appropriately documented and addressed.
• Utilizes change management best practices including organizational readiness, stakeholder analysis, and change communications in order to improve project success and post-implementation customer adoption.
• Develops contracts and manages the contract process for projects.
• Procures and accepts project related equipment, software and any other required purchases for the IT and customer department.
• Manages scope and works with stakeholders to discuss trade-offs and risks of changing scope.

2. Leadership: Provides leadership and promotes shared responsibility among the team.

• Continually seeks to further group empowerment and conflict resolution.

• Functions as a unit team leader to assist in coordinating work and developing functional and technical team leads. Organizes and manages interdepartmental activities to maintain project status and schedule.
• Personifies leadership and promotes shared responsibility amongst teams.
• Resolves problems, manages the consultant selection and management process, reviews deliverables and prepares project status reports for project sponsors, management and Tribal Government Administration.
• Listens and communicates effectively with a diverse group of people.
• Evaluates overall and individual work performance to determine effectiveness in providing quality products within time and cost restraints.
• Champions continuous improvement efforts within the PMO division, Information Technology department, and the Community.

3. Operational Effectiveness and Efficiency: Promotes project management excellence.

• Responsible for ensuring adherence to established project management standards by project management staff and meeting established project performance metrics.

• Thinks creatively and is driven by opportunities to continually improve.
• Looks for opportunities to address customer needs. Seeks approaches that maximize current applications and resources.
• Ensure efficient and effective procedures are utilized.
• Demonstrates continuous effort to improve operations, decrease turnaround times and streamline work processes. Works cooperatively to provide quality seamless customer service.

• Recognizes and champions potential areas where existing policies and procedures require change, or where new ones need to be developed.

• Evaluates overall and individual work performance to determine effectiveness in providing quality products within time and cost restraints.

4. Mentorship & Training: Mentors Project Manager II and I to attain the technical and business skills necessary to perform independently and attain further career progression goals.

• Mentors SRPMIC staff and vendors on established project management methodology.
• Provides training on project management methodologies, MS Project, communication, leadership, and other needed training to all SRPMIC staff, customers, and vendors.

5. Miscellaneous/Other duties :

• Performs other IT job related tasks as assigned by the IT Director, Assistant Information Technology Director (PMO and Applications), or Project Management Manager.
• This position is required to be the ultimate team player. Significant flexibility, including the ability to embrace change, is required.

Knowledge, Skills, Abilities and Other Characteristics :

• Knowledge of the history, culture, laws, customs and traditions of the SRPMIC.
• Knowledge of project organization and management including monitoring time and dollar expenditures for tasks performed.
• Knowledge of IT management Best Practices.
• Knowledge of IT Project Management including project design, cost estimates, deliverables, design review, design reports and project status reports.
• Knowledge of Project Management Methodologies such as Waterfall and Agile.

• Skill with verbal and written communication.
• Skill with Business Process Re-engineering
• Skill processing data into action plans and directives to meet objectives.
• Skills presenting technical concepts to non-technical executive staff.
• Skill developing process and procedures.
• Skill setting IT goals and objectives.
• Skill with project management including design, implementation planning and documentation.
• Skill with scheduling applications such as Microsoft Project and Microsoft Project Server.
• Skill with process flow modeling with applications such as Microsoft Visio.
• Skill establishing and maintaining effective working relationships with co-workers, users and vendors.
• Skill with industry leading project management tools.

• Ability to execute directives and strategic plans to meet projected goals.
• Ability to mentor staff.
• Ability to work with, and manage, consultants and vendors.
• Ability to function as an IT team lead.
• Ability to adapt to a change in work project schedule.
• Ability to use initiative and judgment to work independently while recognizing matters that will require management's awareness.
• Ability to exercise resourcefulness in addressing new problems.
• Ability to mediate conflict resolution regarding project management.
• Ability to evaluate and streamline work processes.
• Ability to utilize problem-solving techniques, as well as, the ability to improvise creative solutions.
• Ability to set priorities to meet established, as well as, changing deadlines.
• Ability to manage scope and change as it occurs within a project.
• Ability to perform a broad range of supervisory responsibilities.
• Ability to develop Requests for Proposal (RFP), establish evaluation criteria and select qualified vendors.
• Ability to use Microsoft Project 2010.
• Ability to use Microsoft Word, Excel, and PowerPoint 2010.
• Ability to use Microsoft SharePoint 2007/2010.

Minimum Qualifications

• Education & Experience : A Bachelor's degree from an accredited university or college in Information Systems/Technology, Management of Information Systems, Computer Science or compatible discipline required.

• Seven (7) years' experience in a computer related industry required including experience in the following areas required:

• Five (5) years working in an IT environment assessing end-user requirements for IT equipment and application systems.
• Five (5) years Project Management experience.
• Three (3) years supervisory experience.

• Professional Project Management (PMP) Certification desired.

Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Underfill Eligibility: An enrolled Community Member who closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Special Requirements

• May be required to work beyond normal work hours at times including night, weekends and holidays.
• May be required to receive and maintain a Salt River Pima-Maricopa Indian Community, Community Regulatory License and State Certification (ADOG).
• All applicants applying for jobs will be subject to Pre-Employment Drug Test and extensive Fingerprint and Background Check. In addition, all employees providing services to a campus with children will be subject to the "Community Code of Ordinances", Chapter 11 "Minors", Article X. "Investigation of Persons Working with Children", random drug testing and completion of a background check every five (5) years.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

Benefits:

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.