Senior Office Assistant (Institutional Compliance Offc)

Extended Job Title
Senior Office Assistant (Institutional Compliance Offc)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

Requisition ID
31230BR

Travel Required
None

Major/Essential Functions

• Assign compliance education utilizing TTUHSC online education system as well as other education systems utilized by the Compliance Department. Training includes HIPAA, General Compliance, Conflict of Interest and other trainings as deemed necessary training. Compliance training modules will change and increase to meet regulatory requirements.
• Assist in scheduling meetings for staff.
• Accurately records meeting minutes and transcribe them for approval of the meeting chair
• Submit policies and other documents to the appropriate person for posting on the intranet.
• Track compliance education utilizing TTUHSC online education system as well as other education systems utilized by the Institutional Compliance Department. Trainings include HIPAA, General Compliance, Conflict of Interest, Ethics, Standards of Conduct, other training lessons may be added as needed. Compliance training modules will change and increase to meet regulatory requirements.
• Provide direct administrative assistants to the institutional compliance officer.

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Proficient with Microsoft Access, Excel, Power Point and Word Ability to follow instructions.
• Ability to meet deadlines.

Campus
HSC - El Paso

Department
Institutional Compliance Offc Elp

Required Attachments
Cover Letter, Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Occasional Duties

• Perform excluded provider checks by uploading lists of faculty, staff and vendors into the Streamline. Verify system to search for name matches.
• Send delinquent notifications to individuals and to their supervisors under the direction of the ICO.
• Clears encumbrances. On a monthly basis and at the end of the fiscal year, purchase orders that have unused monies need to be released to close out that purchase order. Individual will obtain the open encumbrance report to review each line item to assure that the goods or services have been received. Financial System will be updated appropriately.
• Tracks department inventory.
• Participates in compliance related projects and assessments by researching various statutes, regulations, policies, etc.
• Order departmental supplies and training sessions.
• Assist with creation of purchase orders and maintains receipts.
• Other duties as assigned.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent.
• One year clerical experience.
• Additional education and/or related experience to equal one year may substitute on a year for year basis.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, RP, YN

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111, 6046

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.