Spa Front Desk

This position contributes to the Sanctuary Spa success by providing a consistently memorable and relaxing spa experience for our guests and members. The Spa Front Desk will schedule services for individuals and large groups using SpaSoft. Use guest relation skills to confirm scheduled services, answer questions about and promote available services, check in guests for appointments and more. This position ensures the safety and comfort of guests, members and employees; with a focus on living the Sanctuary Commitments and our Promise of Care Enough to do it well.

JOB FUNCTIONS

Guest Relations

• Welcome and acknowledge each and every guest with a verbal greeting, using the guest's name when possible. Upon departure, Thank guests and provide a fond farewell.
• Actively listen and respond positively to guest questions, concerns, and requests.
• Anticipate guests' service needs, acting on them when possible.
• Promote and sell spa/salon services.
• Resolve guest situations such as scheduling conflicts.
• Provide assistance to individuals with disabilities, including assisting visually, hearing, or physically-impaired individuals within guidelines (e.g., escorting them when requested, using words to explain actions, writing directions on paper, moving objects out of the way, or offering access to Braille or TDD phones).

Communication

• Answer telephones using appropriate etiquette.
• Speak to guests and co-workers using clear, appropriate and professional language.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Guest Scheduling and Check-In

• Schedule services for individuals and large groups using SpaSoft, reservation software.
• Call guests to confirm scheduled services and update the reservations/cancellations list.
• Check in guests for appointments.
• Advise providers of last minute changes or additions to schedule.
• Provide general spa orientation to guests upon arrival, such as the location and use of locker rooms, lounge areas, and hospitality stations.

Payment/Cash Handling

• Obtain assigned bank and ensure accuracy of contracted monies, obtain change required for expected business level, and keep bank secure at all times.
• Obtain and process guest payments for spa/salon services.
• Count and secure bank at end of shift.
• Verify payment authorization for checks and credit cards.
• Process adjustment vouchers, correction vouchers, and miscellaneous charges.

JOB REQUIREMENTS

Physical Tasks

• Stand, sit, or walk for an extended period of time or for an entire work shift.

Policies and Procedures

• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Follow company and department safety and security policies/procedures to ensure a clean, safe, and secure environment.
• Report work related accidents, or other injuries immediately, upon occurrence, to manager/supervisor.
• Maintain Spa/Salon Environment. Notify Engineering, of spa/salon maintenance/repair needs.

ESSENTIAL COMPETENCIES

Interpersonal Skills

Proactive Guest Service

Team Work

Diversity Relations

Analytical Skills

Learning

Computer Skills:

Word

Excel

Outlook

Communications

Effective Listening

English Language Proficiency

Effective Communication

Telephone Etiquette

Personal Attributes

Presentation

Positive Demeanor

Integrity

Dependability

Adaptability/Flexibility

Stress Tolerance

Proactive Initiative

Organization

Time Management

Detail Orientation

Multi-tasking

Up Selling

Spa/Salon Products & Services

PREFERRED QUALIFICATIONS

Education

High School Diploma, G.E.D. Equivalent

Related Work Experience

Minimum of one (1) year related work experience. Experience in a resort environment is a plus.