Job Description
ElVIPLOYlVIENT OPPORTUNITIESJob Title: Subdivision Assistant
Closing Date: 08/15/2025
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 25-593
Job Type: Full-Time Regular
Department: Department of Land Use Planning & Zoning
City: Sacaton, AZ
Location: 291 W. Casa Blanca Road
Area of Interest: Land Use Planning
Salary/ Hourly Rate: $18.6l-$29l01/Hourly
Tribal Driving Permit Required: Yes
DISTINGUISHING FEATURES OF THE CLASS:
The Subdivision Assistant abides by and enforces the Home site Ordinance, which includes the regulation of
3,200 tribal land lots. This position prepares and submits all document applications and application fees for home
site requests and provides assistance to Community Members in preparing a complete and accurate application.
The Subdivision Assistant conducts annual inspections of all Community home sites to ensure compliance with
the terms of the Home site Ordinance, and issues Violation letters, which may include processing abandonments.
This position maintains the Home site waiting listing, and assists other tribal departments with surveys or corner
location requests. The Subdivision Assistant works closely with the Planning & Zoning Commission, Tribal
departments, standing committees, and Tribal Council on processing home sites assignments.
ESSENTIAL FUNCTIONS:
Manage all tribal home sites from District 1 to District 7; attend meetings of the Planning & Zoning
Commission, District Housing Committees, Community Districts, Community Council, Standing
Committees, and other tribal groups Where the Home site Ordinance is discussed and to provide information
on the Home site Ordinance as required.Assist Community Members with annual updates and changes as needed to the assigned home site
assignments; provide copies of home site assignments to the Districts when needed for repairs; contact
bene?ciaries when assignees have passed away and provide information on bene?ciary assignments.
Conduct annual lot inspections for 3,200 lots within the community; maintain accurate and current records of
all home site assignments and available home sites for public inspection; notify the Law Of?ce of any
violation of the Home site Ordinance and take necessary action to enforce the ordinance in accordance with
the provisions under Section 20.207B; notify applicant, assignees, or other parties of actions taken under this
ordinance, as required; declare a home site abandoned based on evidence obtained from inspection conducted
in accordance with established procedures prior to issuance of Declaration of Abandonment.Maintain the Home site waiting list, which consists of receiving updates, reconciling waiting list against those
who updated and those who did not, sending out con?rmation receipts of updates, and removing those from
the list who did not update on an annual basis; provide research and justi?cation to those applicants who are
removed from the waiting list.Prepare legal descriptions, legal documents, survey maps, tribal resolutions and other supporting material
concerning the assignment of land in established subdivisions, as well as leases and deeds; prepare all
document materials for meetings of the Planning and Zoning Commission, which includes preparing and
posting public notices in the Districts; conduct research on potential assignees to provide the Planning and
Zoning Commission with a recommendation for approval which may include requesting police reports.
Prepare statistical reports for District Committees, Administration, and Community Council.Conduct home site visits and outreach in the Districts; assist other department teams when needed, which
includes meeting with other departments to discuss areas of mutual concern relating to bene?ciary
assignments, wards of the court, sub-assignments, abandonment matters, etc.Perform other related duties as assigned.REQUIRED KNOWLEDGE SKILL AND ABILITY:Knowledge of the physical layout of the Gila River Indian Community and ability to locate assignees at their
place of residence.Knowledge of reading legal land descriptions and locating areas on a map.Knowledge of department policies, practices, and procedures along with Community Ordinances such as the
Home site, Subdivision, and Nuisance Ordinances.Knowledge of Microsoft Software including Excel, PowerPoint, and Word.Knowledge and skill in interpersonal relationships and the ability to interact with diverse groups of individual
Community Members.Skill and ability in preparing reports and other required documentation related to projects.Skill in identifying and maintaining con?dentiality of sensitive and important information.Skill with organizing tasks and multitasking.Skill in listening and communicating effectively at all levels of the organization.Ability to be meticulous in typing with accuracy for spelling, grammar, and punctuation.Ability to work under pressure and with time sensitive deadlines.Ability to adopt to changing work situations and assignments.Ability to respond to inquiries in a timely, accurate, and courteous manner.Ability to conduct thorough and proper research.Ability to use initiative and independent judgment.Ability to read, comprehend, interpret, and follow verbal and written instructions.Ability to attend meetings day and evening, which includes taking and preparing accurate and timely meeting
notes.Ability to establish and maintain effective working relationships with other employees, Community Of?cials
and the public.Ability to perform all physical requirements of the position, which includes exposure to outside elements;
agree to maintain a drug-free workplace.REQUIRED EDUCATION AND EXPERIENCE:High School diploma or GED and two (2) years experience in a paraprofessional or administrative support
capacity that involved processing subdivision plats, developing plans, application review, or comprehensive
planning.ADDITIONAL REE QUIREMENTS:Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission
of the applicationRequired to pass a background check and ?ngerprint clearance as a condition of employment and must
continue to maintain throughout duration of employment.
0 Background checks are required for positions that involve regular contact with or control over Community
Children in accordance with The Indian Child Protection and Family Violence Prevention Act, 25 U.S.C.
Sections 3201 through 3210 and C.F.R. Part 63 and positions that have regular contact with the Elderly.
- Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission
of the applicationNon-Supervisory, Hourly Position
Reports to Director or designeeBENEFITS:
The Gila River Indian Community offers a comprehensive bene?ts package, which includes; vacation, holiday,
and sick leave as well as medical, dental, vision, life, sh01t and long term disability bene?ts.Preference in ?lling vacancies is given to quali?ed Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity Without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If vou are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
Closing Date: 08/15/2025
DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late Applications or documents will not
be considered.
Job Number: 25-593
Job Type: Full-Time Regular
Department: Department of Land Use Planning & Zoning
City: Sacaton, AZ
Location: 291 W. Casa Blanca Road
Area of Interest: Land Use Planning
Salary/ Hourly Rate: $18.6l-$29l01/Hourly
Tribal Driving Permit Required: Yes
DISTINGUISHING FEATURES OF THE CLASS:
The Subdivision Assistant abides by and enforces the Home site Ordinance, which includes the regulation of
3,200 tribal land lots. This position prepares and submits all document applications and application fees for home
site requests and provides assistance to Community Members in preparing a complete and accurate application.
The Subdivision Assistant conducts annual inspections of all Community home sites to ensure compliance with
the terms of the Home site Ordinance, and issues Violation letters, which may include processing abandonments.
This position maintains the Home site waiting listing, and assists other tribal departments with surveys or corner
location requests. The Subdivision Assistant works closely with the Planning & Zoning Commission, Tribal
departments, standing committees, and Tribal Council on processing home sites assignments.
ESSENTIAL FUNCTIONS:
Manage all tribal home sites from District 1 to District 7; attend meetings of the Planning & Zoning
Commission, District Housing Committees, Community Districts, Community Council, Standing
Committees, and other tribal groups Where the Home site Ordinance is discussed and to provide information
on the Home site Ordinance as required.Assist Community Members with annual updates and changes as needed to the assigned home site
assignments; provide copies of home site assignments to the Districts when needed for repairs; contact
bene?ciaries when assignees have passed away and provide information on bene?ciary assignments.
Conduct annual lot inspections for 3,200 lots within the community; maintain accurate and current records of
all home site assignments and available home sites for public inspection; notify the Law Of?ce of any
violation of the Home site Ordinance and take necessary action to enforce the ordinance in accordance with
the provisions under Section 20.207B; notify applicant, assignees, or other parties of actions taken under this
ordinance, as required; declare a home site abandoned based on evidence obtained from inspection conducted
in accordance with established procedures prior to issuance of Declaration of Abandonment.Maintain the Home site waiting list, which consists of receiving updates, reconciling waiting list against those
who updated and those who did not, sending out con?rmation receipts of updates, and removing those from
the list who did not update on an annual basis; provide research and justi?cation to those applicants who are
removed from the waiting list.Prepare legal descriptions, legal documents, survey maps, tribal resolutions and other supporting material
concerning the assignment of land in established subdivisions, as well as leases and deeds; prepare all
document materials for meetings of the Planning and Zoning Commission, which includes preparing and
posting public notices in the Districts; conduct research on potential assignees to provide the Planning and
Zoning Commission with a recommendation for approval which may include requesting police reports.
Prepare statistical reports for District Committees, Administration, and Community Council.Conduct home site visits and outreach in the Districts; assist other department teams when needed, which
includes meeting with other departments to discuss areas of mutual concern relating to bene?ciary
assignments, wards of the court, sub-assignments, abandonment matters, etc.Perform other related duties as assigned.REQUIRED KNOWLEDGE SKILL AND ABILITY:Knowledge of the physical layout of the Gila River Indian Community and ability to locate assignees at their
place of residence.Knowledge of reading legal land descriptions and locating areas on a map.Knowledge of department policies, practices, and procedures along with Community Ordinances such as the
Home site, Subdivision, and Nuisance Ordinances.Knowledge of Microsoft Software including Excel, PowerPoint, and Word.Knowledge and skill in interpersonal relationships and the ability to interact with diverse groups of individual
Community Members.Skill and ability in preparing reports and other required documentation related to projects.Skill in identifying and maintaining con?dentiality of sensitive and important information.Skill with organizing tasks and multitasking.Skill in listening and communicating effectively at all levels of the organization.Ability to be meticulous in typing with accuracy for spelling, grammar, and punctuation.Ability to work under pressure and with time sensitive deadlines.Ability to adopt to changing work situations and assignments.Ability to respond to inquiries in a timely, accurate, and courteous manner.Ability to conduct thorough and proper research.Ability to use initiative and independent judgment.Ability to read, comprehend, interpret, and follow verbal and written instructions.Ability to attend meetings day and evening, which includes taking and preparing accurate and timely meeting
notes.Ability to establish and maintain effective working relationships with other employees, Community Of?cials
and the public.Ability to perform all physical requirements of the position, which includes exposure to outside elements;
agree to maintain a drug-free workplace.REQUIRED EDUCATION AND EXPERIENCE:High School diploma or GED and two (2) years experience in a paraprofessional or administrative support
capacity that involved processing subdivision plats, developing plans, application review, or comprehensive
planning.ADDITIONAL REE QUIREMENTS:Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission
of the applicationRequired to pass a background check and ?ngerprint clearance as a condition of employment and must
continue to maintain throughout duration of employment.
0 Background checks are required for positions that involve regular contact with or control over Community
Children in accordance with The Indian Child Protection and Family Violence Prevention Act, 25 U.S.C.
Sections 3201 through 3210 and C.F.R. Part 63 and positions that have regular contact with the Elderly.
- Required to obtain a Tribal Operators permit. Valid state drivers license with a current proof of driving
record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record
must be submitted with application and must not be more than 60 days old from the date of submission
of the applicationNon-Supervisory, Hourly Position
Reports to Director or designeeBENEFITS:
The Gila River Indian Community offers a comprehensive bene?ts package, which includes; vacation, holiday,
and sick leave as well as medical, dental, vision, life, sh01t and long term disability bene?ts.Preference in ?lling vacancies is given to quali?ed Indian candidates in accordance with the Indian Preference
Act (Title 25, US. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving
the full and equal opportunity Without discrimination because of Race, Religion, Color, Sex, National Origin,
Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River
Indian Community is an Equal Opportunity Employer.If vou are claiming Preference in one or more of the following categories please attach a copy of the
required documentation to the completed Employment Application.Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)
HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING
SUBMITTED.
Visit our GRIC website and apply online:
www.gilariver.org
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