Concierge Services Coordinator

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Support Services/Concierge Services Coordinator to join our team in the Bellevue office. Core hours for this position will be 8:00 am - 4:30 pm.

This position is responsible for providing support for Support Services and Concierge Services functions, including Central Records and other tasks as assigned. We value entrepreneurial self-starters who bring innovative solutions to the table. If you are detail-oriented and possess strong administrative, organizational, and interpersonal skills, we want to talk to you.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

• Maintain visitor and shared office space, conference rooms and meeting space to ensure they are clean, appropriately stocked, and prepared for use
• Provide real-time support for meetings throughout the office; connect with meeting organizers to ensure accuracy of requests, and set-up or break down meeting rooms as needed
• Oversee all in-office Document Production projects, coordinating with Seattle office Copy Center as needed
• Order office and lunchroom supplies as needed
• Oversee office and workstation onboarding and departure setup/cleanup process for attorneys and staff. Facilitate attorney and staff moves according to business needs by working directly with Facilities Lead and Bellevue Office Administrator
• Prepare and assign file and document room space and war room activity needs; includes assisting with file locations and/or other document relocation projects due to general workflow needs
• Oversee the daily work of Central Records and ensure that production meets or exceeds the published service level agreement
• Act as second point of contact for any issues related to Building Management, including security, parking garage, and general work orders
• Provide back-up coverage for our Audit Response Department Assistant
• Other projects, support, and activities as assigned

Join us if you have:

• GED/ High school, some college preferred

• Must have at least one year general office work experience in a professional setting
• Previous experience in a law firm or professional services organization, supporting a multi-office environment, preferred
• Ability to take direction and to quickly learn a variety of tasks, routines and office equipment
• Outstanding interpersonal skills
• Excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner with clients, firm members, and other business contacts
• Ability to prioritize multiple work assignments, work under pressure and meet deadlines
• Attention to detail and follow-through

• Demonstrated ability to use MS Office Products required
• Demonstrated ability to learn new technologies quickly and independently required
• Must be a team player and have ability to work independently, with minimal supervision

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each clients and each lawyers work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

Whats in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine-central to who we are and what we do. Our vision is to foster a culture where all talented individuals-including those from traditionally underrepresented populations-can have, and can see, a path to success. We are committed to fostering DEI because it makes our firm better, in every way. At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employees sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please contact carriemcintyre@dwt.com.

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