Title: Project Coordinator Senior

• 529562

• PHOENIX

• AHCCCS

• Full-time

A career in public service awaits you. COME JOIN OUR TEAM!

A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities.

What You'll Do:

This position will operate under the guidance of the H2O Program Manager, playing a pivotal role in oversight, management, monitoring, and coordinating multiple projects within the H2O program. This role will serve as the liaison between H2O Program Leaders and external system partners to ensure continuous collaboration and monitoring of program deliverables. This role focuses on ensuring accurate measurement of project outcomes through comprehensive data tracking, auditing, and reporting. The Project Coordinator will collaborate closely with the Program Manager to develop essential materials for program deliverables, as well as to monitor and address ongoing support needs.

This position requires a proactive and organized individual who can thrive in a fast-paced environment while managing multiple responsibilities effectively. If you are passionate about project coordination and eager to contribute to meaningful outcomes within the H2O program, we encourage you to apply.

Major duties and responsibilities include but are not limited to:
* Project Coordination: Plan, organize, and manage projects that require collaboration across various units, divisions, agencies, and provides assistance to the H2O Program Manager. Lead and manage updates to H2O documents and templates, ensuring they are current and effective.
* Data Management: Track project progress, analyze data and trends, and provide detailed reports to the H2O Program Manager. Identify and escalate trends or concerns that may require policy or process improvements.
* Oversight and monitoring of H2O: Perform site visits, monitoring, and inspections of current housing inventory. Maintain and work with AHCCCS legal resources to ensure compliance and H2O Program Administrator Provider performance of required duties. Legal compliance and coordination with the Finance Department on H2O project funding. Organize and maintain files and records related to H2O.
* Liaison Role: Serve as the primary point of contact between Program Leaders and external system partners, facilitating effective communication and collaboration. Works cross-functionally to prepare, distribute and communicate project status, problem solve, and implement approved changes.
* Policy Review: Review and ensure that current practices are accurately reflected in existing policies, recommending updates as necessary.
* Meeting Preparation: Schedule and coordinate on-site visits as needed, prepare meeting agendas for Program Leaders, and compile necessary documents and materials for team meetings.
* Special Projects: Undertake special projects as assigned by H2O Program Manager and actively participate in relevant meetings.

Knowledge:
* Project management, operational and management analysis
* AHCCCS Division Policies & Procedures
* Administrative principles and practices
* Effective communication techniques

Skills:
* Planning and organization
* Time management and multitasking
* Interpersonal communication
* Analytical thinking and problem-solving
* Effective communication; writing, speaking, and interaction with others, including listening and providing feedback
* Collaboration with team members and external stakeholders
* Proficiency in Microsoft Word, Excel, PowerPoint, Access, SharePoint, and Google Suite

Abilities:
* Work collaboratively to break down barriers and assist internal and external clients as needed as well as to schedule tasks and resources to ensure overall organizational schedules are met
* Proven capacity to prioritize projects and tasks effectively
* Work independently with minimal supervision while keeping stakeholders informed
* Convey information to determine effective solutions to all levels of AHCCCS and other agencies
* Strong skills in data gathering and report generation
* Experience working in a virtual office environment, with a willingness to attend in-person meetings as required
* Critical and creative thinking abilities for effective problem-solving
* Strong relationship-building skills to maintain cooperative interactions necessary for successful project execution

Minimum:
* Three or more years of project management or equivalent experience in systems testing, quality assurance, policy, training, appeals or management .

Preferred:
* Experience in project management; experience related to health care is a plus.

* Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
* Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agencys ability to reasonably accommodate any restrictions.
* Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
* 10 paid holidays per year
* Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
* Other Leaves - Bereavement, civic duty, and military.
* A top-ranked retirement program with lifetime pension benefits
* A robust and affordable insurance plan, including medical, dental, life, and disability insurance
* Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
* RideShare and Public Transit Subsidy
* A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
* Administered through the Arizona State Retirement System (ASRS)
* Defined benefit plan that provides for life-long income upon retirement.
* Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
* Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
* Voluntary participation.
* Program administered through Nationwide.
* Tax-deferred retirement investments through payroll deductions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.